Accounts Receivable Specialist

Job Description:

The Accounts Receivable Specialist is responsible for managing the full-cycle accounts receivable process with precision and efficiency. This role requires a minimum of five (5) years of experience in a professional field environment and advanced expertise in NetSuite. The ideal candidate will ensure timely and accurate invoicing, payment application, customer account reconciliation, and collection efforts while working collaboratively across departments to support cash flow objectives and financial reporting accuracy.

Principle Duties and Responsibilities:

• Generate, review, and process customer invoices in NetSuite with a focus on accuracy and timely submission.
• Apply payments and credits to customer accounts and reconcile discrepancies.
• Investigate and resolve invoice disputes, short payments, and chargebacks.
• Maintain customer accounts, credit limits, and billing terms in NetSuite.
• Prepare monthly statements and follow up on outstanding balances.
• Collaborate with project managers, operations, and sales teams to validate billable work and resolve billing issues.
• Perform month-end closing activities including journal entries, account reconciliations, and financial reporting related to A/R.

Required:

• Minimum 5 years of accounts receivable or billing experience in a field-based or project-driven industry (e.g., industrial services, energy, construction, or related sectors).
• Advanced proficiency in NetSuite, including invoicing, collections, payment application, reporting, and saved searches.
• Strong understanding of accounting principles, revenue recognition, and billing workflows.
• Demonstrated success managing high-volume receivables and complex billing structures.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, advanced formulas) and experience with ERP integrations.

Preferred:

• Experience in a multi-entity or multi-state environment.
• Knowledge of lien waivers, progress billing, or customer portals.
• Familiarity with job costing and project-based billing structure.

Skills & Competencies

• Exceptional attention to detail and accuracy.
• Strong analytical, problem-solving, and reconciliation skills.
• Excellent communication skills, with the ability to interact professionally with customers and internal stakeholders.
• Ability to work independently in a fast-paced environment while managing multiple priorities.
• Strong sense of urgency and accountability for meeting deadlines.

Physical Demands & Work Environment

• Standard office environment with extended periods of computer use.
• Occasional need to collaborate with field personnel or project teams.

Equal Employment Opportunity (EEOC) Statement

Amerapex Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local laws. We are committed to fostering an inclusive workplace where all employees feel valued and supported.