Accounts Receivable Coordinator

Location: Houston, TX (Greenspoint) - Onsite

Schedule: Monday-Thursday, 8:30 AM - 4:30 PM (30-Minute Lunch)

Join US Legal Support

US Legal Support is one of the nation's leading providers of litigation support services, helping law firms, corporations, insurance carriers, and government agencies navigate complex legal matters. Through innovative technology, exceptional service, and industry expertise, we deliver solutions that help our clients move cases forward efficiently and confidently.

We're looking for a detail-oriented financial professional who enjoys managing transactional processes, building strong client relationships, and contributing to the overall financial health of the organization. If you thrive in a fast-paced environment and take pride in accuracy and customer service, we'd love to hear from you.

About the Role

As an Accounts Receivable Coordinator, you will play a key role in supporting the company's financial operations by managing incoming payments, maintaining customer accounts, and assisting with account reconciliation activities.

This is an excellent entry-level opportunity for someone looking to develop a career in accounting, finance, or business operations. You'll receive training and hands-on experience while working alongside a collaborative team. The ideal candidate is organized, dependable, customer-focused, and eager to learn in a fast-paced environment.

Key Responsibilities

Accounts Receivable Management

• Process and apply incoming payments accurately and timely.
• Monitor customer accounts to ensure outstanding balances are addressed appropriately.
• Research and resolve payment discrepancies, unapplied cash, and account issues.
• Maintain accurate customer account records and documentation.
• Assist with account reconciliations and aging analysis.

Customer Service & Account Support

• Communicate with clients regarding account balances, payment status, and billing inquiries.
• Build and maintain positive relationships with customers while providing exceptional service.
• Resolve customer concerns professionally and efficiently.
• Coordinate with internal teams to address account-related questions and issues.

Financial Operations

• Support monthly, quarterly, and year-end financial processes.
• Assist with reporting and reconciliation activities.
• Ensure compliance with company policies and accounting procedures.
• Maintain accurate financial records and documentation.

Team Collaboration

• Partner with Accounting, Operations, Billing, and Customer Service teams to ensure timely resolution of account issues.
• Assist with special projects and department initiatives as assigned.
• Support continuous improvement efforts related to accounts receivable processes and efficiencies.

What You'll Bring

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Exceptional customer service and relationship-building skills.
• Ability to manage multiple priorities and deadlines effectively.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Professionalism and discretion when handling confidential financial information.

Qualifications

Required

• High School Diploma or equivalent.
• 2+ years of experience in Accounts Receivable, Accounting, Finance, or a related field.
• Proficiency in Microsoft Excel and accounting software.
• Strong attention to detail and ability to work efficiently in a fast-paced environment.
• Excellent communication and customer service skills.

Preferred

• Experience within a professional services or business services environment.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience with SAP or other ERP systems.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.

Why Join US Legal Support?

• Competitive compensation package
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Company-Paid Life Insurance
• Short-Term and Long-Term Disability Coverage
• Paid Time Off and Company Holidays
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Professional Development Opportunities
• Collaborative and supportive work environment

Our Culture

At US Legal Support, our people are our greatest asset. We foster a culture of accountability, collaboration, innovation, and continuous improvement. We value diverse perspectives and are committed to creating an environment where employees can grow professionally while contributing to the success of our clients and organization.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Prolonged periods of sitting and working on a computer.
• Frequent use of hands and fingers for typing and data entry.
• Ability to communicate effectively by phone, email, and in person.
• Ability to review financial documents and data with accuracy and attention to detail.

Equal Employment Opportunity

US Legal Support is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Work Authorization

Candidates must be legally authorized to work in the United States. US Legal Support participates in E-Verify where required by law.