Accounts Receivable Representative
AuditFriendly Careers • Milan, Illinois • Full Time • $23–$23 / hour
Posted on Mon, Sep 7, 2026
- Summary:
- -Hours: Mon-Fri 7:30am-1:30pm or Mon-Thurs 7:30am-3:30pm (30-32 hours per week).
- -This is intended to be a temporary assignment to cover for an associate out on medical leave. Potential for this to become temp to hire if the situation changes.
- -This is an in-person, on-site position.
- -Computer skills are required. Will need to be able to easily pick up and navigate new systems.
- -Customer service skills are required. Will be in contact with Vallen customer via email and phone.
- -Accounting experience is helpful.
- -HS diploma or GED required. Work experience preferred over degree.
- -Will be using internal Vallen and client systems to reconcile accounts receivable and payable.
- -Will make sure all invoices are paid.
- -Will enter billing into internal systems.
- -Will work with CSRs and credit analysts.
- -Will use email daily.
- -Will use Excel to create spreadsheets. Basic to intermediate Excel skills helpful.
- -May be asked to assist with other projects.
- -Dress code: casual. Jeans/nice shirt.
- Roles & Responsibilities:
- Accounts Receivable Representative is an individual contributor role that is responsible for oversight of customer accounts to ensure that invoices are created and payments are received in a timely fashion.
- Essential Job Duties and Responsibilities:
- Assist customer accounts on a month-to-month basis until there are no outstanding items in the invoicing and collections process.
- Meet with customer finance teams to gather all necessary information to setup customer account and explain invoicing processes.
- Attend initial planning meetings with customers to assist in defining their requirements on varying issues, such as, data, performance reporting, delivery, freight, packaging, labeling, invoice payment, etc.
- Partner with Vallen IT in developing specs for key interfaces, mapping data and assisting in testing to ensure reliability for Go-Live.
- Ascertain tax status of customer. Process and submit tax certificate if necessary.
- Attend all implementation project meetings.
- Complete and submit accounting form.
- Sets up appropriate invoicing in SXe
- Provide Go-live and transition support to site operations by conducting follow up training and site process review.
- If customer does not pay within terms, contact customer finance to determine cause for non-payment and correct.
- Provides assistance to project managers on other duties that may affect accounts receivable.
- Assist in the set-up of account information in business system, linking the pricing matrix, ordering equipment, devising personnel/shift workflow logistics, identifying processes and conducting gap analysis with customer.
- Receive data files from customer and work under the supervision of the project leader to ensure all items are identified and cross referenced.
- Participate in the physical inventory at customer facilities by organizing stock, affixing bar code labels (if required) and counting inventory.
- Participate in post physical inventory process by helping to reconcile variances with the customer's file.
- Keeps Director of Credit & Collections informed on all AR matters.
- Education requirement: Accredited College degree, equivalent on the job training, or any other relevant experience.
- Work Environment & Physical Demands:
- Reasonable accommodations will be evaluated and may be implemented to enable individuals with disabilities to perform essential functions of this position.
- This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
- Long periods of time working on a computer and performing repetitive key-boarding activities.
- Occasional evening and weekend work may be required as job duties demand and may include little to no advanced notice.
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