Accounts Receivable Coordinator

Job Title: Accounts Receivable Coordinator

Position Summary

The Accounts Receivable Coordinator is responsible for managing all contribution processing and accounts receivable activities for New Life locations and affiliated ministries. This role ensures the accuracy, integrity, and timeliness of financial data related to donations, receivables, and deposits, while supporting internal stakeholders, donors, and audit requirements.

Key Responsibilities

Contribution Processing & Donor Management

• Process weekly contributions for all New Life locations and New Life Cities
• Verify accuracy of contribution data within the Pushpay database.
• Issue year-end contribution statements to donors in a timely and accurate manner.
• Respond to donor inquiries regarding contributions and provide requested reports.
• Track contribution data and generate reports for leadership as needed.
• Communicate weekly offering results and key contribution metrics.

Accounts Receivable Management

• Process all accounts receivable transactions, including special events, fundraising, resource sales, café operations, space-sharing agreements, designated funds, and merchandise.
• Monitor and manage accounts receivable aging reports, including monthly review and follow-up.
• Track and report AR-related statistics and trends.
• Manage and monitor Youth scholarship receivables and status.

Cash Receipts & Deposits

• Perform weekly remote deposits of checks and track outstanding deposits.
• Process incoming mail, including USPS correspondence and checks for New Life and New Life Centers.
• Ensure timely and accurate recording of all cash receipts.

General Ledger & Reconciliation

• Prepare and enter weekly journal entries, including deposits, online contributions, and payments.
• Generate and maintain automated journal entries within the accounting system.
• Perform monthly reconciliations of contributions, payments, and undeposited funds.
• Assist in month-end close processes related to accounts receivable.

 Reporting & Data Analysis

• Track church-wide financial and attendance statistics and maintain reporting tools (e.g., Excel dashboards).
• Prepare reports and analysis for leadership decision-making.

Training & Support

• Train staff and volunteers in finance-related procedures, including counting teams and office managers.
• Provide ongoing support to volunteers involved in accounts receivable activities.

Audit & Compliance

• Provide documentation and support for the annual financial audit.
• Ensure compliance with internal controls and financial policies.

Qualifications

• Associate or bachelor’s degree in accounting, Finance, or related field (preferred).
• 2+ years of experience in accounts receivable, bookkeeping, or nonprofit finance.
• Experience with accounting software (e.g., Sage Intacct) and donor management systems (e.g., Pushpay) preferred.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel and data tracking.
• Strong communication and customer service skills.
• Ability to work collaboratively with staff and volunteers.
• Must be legally authorized to work in the U.S.