Accounts Receivable Clerk

Reports to:    Clubs Accounting & AR Supervisor

Term:  Current - April 30   

Hours:  Approx 12-14 hours per week 

Please note this posting closes on Sunday, September 7 at 11:59pm (EDT). 

As per MSU employment policies - "Only MSU members in good standing shall be eligible for part-time employment with McMaster Student Union." This includes, but is not limited to- "All undergraduate students at McMaster University enrolled in 18 units or more during an academic session.." To find more information and exceptions, please see our Part-Time Staff policy or our Bylaw 2 - MSU Membership.

The Accounts Receivable Clerk is responsible for reducing the older outstanding Accounts Receivables.  Primarily identifying and reaching out to customers with overdue accounts, obtain payment, and maintaining accurate records.    

Accounts Receivables Function 

• Scanning invoices on account and creating spreadsheets to keep track and monitor them  

• Enter invoices into Mosaic to receive payments 

• Send out Statement reminders to obtain payments from external vendors 

• Update and reconcile accounts receivable ledgers in Business Central 

Customer Service & Administrative Function      

• Answer any questions and direct them to the appropriate person if required 

• Provide account information as requested  

• Filing as required 

• Other duties as assigned 

Knowledge, Skills and Abilities

• Strong attention to detail is required to ensure accurate data entry and filing 
• Interpersonal skills required to effectively interact with individuals (customers and staff) 

• Strong organizational skills are required, as multiple tasks and activities will be required to be completed simultaneously 

• Good working knowledge of accounting procedures 

• Conflict mediation skills are an asset, as accounting clerks will occasionally encounter upset customers 

• Communication skills required to ensure seamless transition of tasks between multiple clerks 

Effort & Responsibility

• Responsible for prompt and courteous customer service 

• Responsible for maintaining
  accurate recording of payments received 

• Responsibility to follow all established MSU accounting policies and procedures 

Working Conditions

• Work is performed in a shared office space during typical business hours 

• Frequent interruptions 

• Hours are spent completing data entry and staring at a computer monitor which may cause strain if not monitored 

• Occasional lifting of boxes to move files at year-end 

Training & Experience

• Experience in a customer service environment is an asset 

• Clerical/Administrative experience an asset 

• Great Plains Accounting Software (training provided 

• Business Central Accounting Software (training provided) 

Materials & Equipment

• Computer 

• Telephone 

• Photocopier 

• Debit Machine 

We thank all applicants for their interest and effort in applying for the position, and advise that only those candidates selected for interviews will be contacted.

The McMaster Students Union (MSU) is strongly committed to employment equity within its community and to recruiting a diverse staff. The MSU encourages applications from all qualified candidates including women, persons with disabilities, First Nations, Métis and Inuit persons, members of racialized communities and 2SLGBTQIA-identified persons. If you require any form of accommodation throughout the recruitment and selection process, please contact the Human Resources Director by email at hr@msu.mcmaster.ca. Please note that the MSU is an independently incorporated students’ union operating within the McMaster University community; this is not a McMaster University position.