Accounts Receivable Clerk

About the Role:

The Accounts Receivable Clerk plays a critical role in maintaining the financial health of the organization by managing incoming payments and ensuring accurate recording of all receivables. This position is responsible for processing invoices, posting payments, and reconciling bank statements to ensure that all transactions are accurately reflected in the accounting system. The role requires close collaboration with other finance team members to support month-end and year-end closing activities, including accruals and journal entries related to receivables. The Accounts Receivable Clerk also actively monitors outstanding accounts, follows up on overdue payments, and works to resolve discrepancies to optimize cash flow. Ultimately, this position ensures that the company’s accounts receivable processes are efficient, compliant, and contribute to the overall financial stability of the organization.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in Accounting or Finance preferred.
• Proven experience in accounts receivable or related accounting functions.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail and accuracy in data entry and financial record keeping.
• Basic understanding of accounting principles, including journal entries and accruals.

Preferred Qualifications:

• Experience with bank reconciliation and wire transfer processing.
• Familiarity with ERP systems such as SAP, Oracle, or QuickBooks.
• Prior experience working in a corporate finance or accounting department.
• Excellent communication skills for interacting with customers and internal stakeholders.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Responsibilities:

• Process and post customer payments accurately and timely into the accounting system.
• Generate and send invoices to customers, ensuring accuracy and compliance with company policies.
• Perform bank reconciliations related to accounts receivable transactions to verify accuracy.
• Monitor outstanding receivables and conduct collections activities to follow up on overdue accounts.
• Prepare and post journal entries and accruals related to accounts receivable as part of month-end closing.
• Collaborate with internal teams to resolve billing discrepancies and customer inquiries.
• Maintain organized records of all accounts receivable transactions and documentation.
• Assist with wire transfers and other payment processing activities as needed.

Skills:

The required skills such as accounts receivable management, posting payments, and processing invoices are essential for accurately recording and tracking customer transactions on a daily basis. Bank reconciliation skills ensure that the clerk can verify and balance the company’s financial records against bank statements, preventing discrepancies. Knowledge of wire transfers and accruals allows the clerk to handle complex payment methods and month-end adjustments effectively. Proficiency in journal entries supports the accurate reflection of receivables in the general ledger, which is critical for financial reporting. Preferred skills like ERP system familiarity and strong communication enhance the clerk’s ability to collaborate across departments and improve overall process efficiency.