Accounts Payable Supervisor

Overview

Red Coats, Inc., a large commercial services company headquartered in Bethesda, Maryland, is seeking an experienced Accounts Payable Supervisor. This position will work closely with the Accounting Manager and Finance leadership and will be responsible for overseeing the day-to-day Accounts Payable operations for multiple companies.

The Accounts Payable Supervisor will provide direct supervision and guidance to Accounts Payable staff, ensure invoices and payments are processed accurately and timely, coordinate departmental workloads and deadlines, provide staff training, and support Accounts Payable procedures and process improvements. This position will also play an active role in supporting Workday Financials and other Accounts Payable systems and initiatives.

Responsibilities

• Oversee and coordinate daily Accounts Payable operations across multiple companies.
• Supervise, guide, and support Accounts Payable staff in their day-to-day responsibilities.
• Assign and monitor staff workloads to ensure invoices, payment requests, and other Accounts Payable transactions are processed accurately and within established deadlines.
• Review invoices, payment batches, and supporting documentation for accuracy, proper coding, approvals, and compliance with company procedures.
• Coordinate ACH payments, checks, wire requests, expense reimbursements, and other Accounts Payable activities.
• Serve as the primary day-to-day resource for Accounts Payable staff when processing questions or issues arise.
• Train and onboard new Accounts Payable employees and provide ongoing training and guidance to existing staff.
• Monitor departmental deadlines, including month-end and year-end Accounts Payable closing activities.
• Ensure established accounting procedures, internal controls, and company policies are consistently followed.
• Review Accounts Payable workflows and recommend opportunities to improve efficiency, accuracy, and internal controls.
• Research and assist with resolving vendor account issues, payment inquiries, statement discrepancies, and outstanding invoices.
• Coordinate vendor maintenance and assist with annual 1099 reporting requirements.
• Assist with internal and external audit requests related to Accounts Payable.
• Identify and escalate significant vendor, payment, accounting, or operational issues to the Accounting Manager or Finance leadership.
• Prepare Accounts Payable reports and provide status updates on departmental workload, outstanding items, and processing issues.
• Support special projects and departmental initiatives as assigned by Accounting leadership.
• Support Workday Financials testing, validation, troubleshooting, process documentation, and user training.
• Assist with the development and documentation of Accounts Payable procedures and training materials.
• Work closely with Accounting, Finance, Operations, IT, and other departments to resolve Accounts Payable issues and maintain effective workflows.
• Provide leadership coverage for the Accounts Payable department and ensure daily operations continue effectively during staff absences.

Qualifications

• Must have excellent Excel, Microsoft Office, and computer skills. 
• Experience in Large Volume Accounts Payable is a plus.
• Strong attention to detail and high level of accuracy
• Excellent time management and organizational skills
• You must be comfortable working at a computer for long periods and able to maintain focus and accuracy throughout the day.
• A strong work ethic and commitment to meeting deadlines are essential.