Accounts Payable Supervisor

Accounts Payable Supervisor

General Definition of Work
Performs intermediate administrative work reviewing files for accounts payable, payroll, tax and audit information, processing purchase requisitions, prepaid vouchers, checks and audit packets, providing support to staff and bookkeepers, maintaining applicable records, reports and files, and related work as apparent or assigned. Work is performed under the limited supervision of the Finance Operations Director. Continuous oversight is exercised over Accounts Payable Clerks.
Qualification Requirements
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Two Year Associate Degree with coursework in accounting or related field, and considerable experience in accounts payable position, or equivalent combination of education and experience.
Knowledge, Skills and Abilities
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Knowledge of accounts payable policies, practices and procedures; general knowledge of routine accounting principles.
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General knowledge of standard office procedures, practices and equipment.
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Ability to follow detailed work procedures.
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Ability to post accounts and to perform mathematical computations with speed and accuracy.
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Ability to operate standard office equipment and related hardware and software.
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Ability to generate and keep related records, reports and files.
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Ability to learn specialized software related to business needs.
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Ability to supervise and oversee the work of others.
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Ability to establish and maintain effective working relationships with associates, vendors and the general public.
Salary
Pay Grade NC16.E
Reports to
Finance Operations Director Essential Functions
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Verifies, approves and processes purchase requisitions/orders, prepaid vouchers, and travel forms.
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Runs accounts payable checks weekly, payroll closing checks bi-weekly and monthly, sales tax report and checks monthly.
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Reviews all checks before they are mailed for accuracy.
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Creates, takes and responds to email and phone inquiries.
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Reviews files for accounts payable, payroll, tax and audit information.
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Supervises the process of updating and setting up vendors from W9 forms, employees for travel and purchase reimbursements, CNP and Kids Plus parents for reimbursement.
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Reviews statements; sends affidavits for vendors who have not received their checks; verifies checks that have not cleared; prepares paperwork to void and re-issue checks.
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Processes capital invoices
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Processes requests to have card loaded and payments through P-Card
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Research, interpret, and monitor federal procurement guidance and requirements to ensure district purchasing practices remain compliant with applicable federal regulations and funding requirements.
Accounts Payable Supervisor