Accounts Payable Supervisor

Location: Philadelphia, Pennsylvania
 Employment Type: Full-Time, Onsite

About Us: Datavault AI, along with its event-technology subsidiary Event Citadel (formerly CompuSystems), operates across a diverse portfolio of technology and service divisions.

Datavault AI Inc. delivers high-performance computing software, Web 3.0 data-management solutions, and advanced audio technologies to a broad range of industries. 

Event Citadel (formerly CompuSystems), founded in 1976, is a trusted provider of end-to-end event technology solutions, offering registration, ticketing, lead retrieval, and attendee-engagement services for events of all sizes across trade, association, corporate, and government markets.

Job Description:

We are seeking an Accounts Payable Supervisor to oversee the daily operations of the accounts payable function. This role will be responsible for ensuring timely and accurate invoice processing, vendor onboarding, payment execution, internal stakeholder support, and accounting documentation.

The ideal candidate is highly organized, detail-oriented, comfortable working independently, and able to improve processes in a fast-moving environment. This role will support the finance team as the company continues to grow, integrate new entities, strengthen accounting processes, and prepare for increased reporting and compliance requirements.

Key Responsibilities:

• Oversee the daily operations of the accounts payable function.
• Manage accounts payable processes to ensure timely and accurate payments using Bill.com and NetSuite.
• Support vendor onboarding, including coordinating with vendors and employees, reviewing documentation, entering vendor information, and helping maintain a smooth onboarding process.
• Receive, review, code, and process vendor invoices.

• Follow up on invoice discrepancies and coordinate resolution with vendors and internal stakeholders. Help to improve legal workflows, processes, and documentation standard

Qualifications:

• 3–5 years of accounts payable experience. 
• Experience with Bill.com and/or NetSuite preferred. 
• Intermediate Microsoft Excel skills. 
• Strong organizational skills and attention to detail. 
• Ability to work independently, meet deadlines, and make sound decisions with minimal supervision. 
• Excellent verbal and written communication skills. 
• Ability to communicate confidently and professionally with employees, vendors, department heads, and finance leadership

What We Offer:

• Competitive salary and benefits package. 
• A fast-paced, high-impact work environment.
• Opportunity to work closely with executive leadership.

• The chance to work with cutting-edge technologies and make a significant impact.
• A culture of innovation, ownership, and growth.