Accounts Payable Specialist - Temporary

This role is a temporary assignment.

Duration: 6 month minimum

The Accounts Payable Temp assists the Accounts Payable function by reviewing, organizing, and matching vendor invoices to purchase orders and receiving documentation. This position helps ensure invoices are properly prepared for processing, supports accurate recordkeeping, and assists with maintaining timely and efficient accounts payable operations. 

This is a temporary minimal 6 month assignment.

Authority Statement

The Job Title listed empowers the Incumbent with the authority to execute all duties and responsibilities listed below. In the event of a conflict of authority, the Incumbent shall elevate to direct supervisor for resolution.

Duties and Responsibilities

• Open mail. Prepare all invoices for payment by matching vendor invoices with purchase orders and receiving report.
• Audit expense reports and code transactions to appropriate accounts. 
• Verify pricing and prepare invoice deduction notices as necessary. Collaborate with purchasing department and receiving department on unit cost/quantity discrepancies. 
• Analyze vendor accounts, answer vendor inquiries and update vendor maintenance file. 
• Print accounts payable reports and maintain accounts payable files. 
• Prepare analysis and reconciliation of accounts as required 
• Monitor invoices in the inspection stage. 

Qualifications

• Must be detailed oriented and understand the importance of accuracy 
• High School Diploma or GED 
• 1-5 years’ experience
• Experience in Excel
• Knowledge of databases (fields, tables, queries, linking, etc.) 
• Strong organizational ability
• Ability to consistently meet all deadlines 

Working Conditions*

Mostly stationary work with occasional movement throughout facilities to access files, chambers, office machinery, etc. Frequently lifting and carrying up to 10 lbs. and occasionally lifting up to 50 lbs. Use of hands to hold, lift and handle materials. Occasional climbing, bending and squatting.