Accounts Payable Specialist

Job Description

Join a stable, growth-focused organisation where your attention to detail and systems expertise will directly impact cash flow, vendor relationships, and the accuracy of financial reporting. This is a hands-on Accounts Payable role working with high volumes, complex invoices, and modern financial systems in a collaborative accounting team.

About the Role:

You will be responsible for the end-to-end processing of accounts payable, ensuring invoices are accurately coded, matched, and paid in line with company policies and deadlines. Working closely with procurement, receiving, and finance, you will help maintain clean vendor ledgers, resolve discrepancies, and support month-end close activities. Your work will contribute to reliable financial data and strong relationships with key suppliers and intercompany partners.

Key Responsibilities:

• Process high-volume supplier invoices, ensuring accurate coding to general ledger accounts, cost centres, and projects.
• Perform three-way matching of purchase orders, invoices, and receipts, investigating and resolving discrepancies in a timely manner.
• Manage intercompany invoices, ensuring correct documentation, coding, and alignment with internal counterparties.
• Reconcile vendor accounts regularly, identifying and clearing aged items, debit balances, and unapplied payments.
• Prepare and maintain AP-related schedules and reports to support month-end close and internal reporting.
• Respond to vendor and internal stakeholder queries regarding payments, invoice status, and statement reconciliations.
• Utilise Oracle Financial Systems and BPCS to enter, track, and maintain AP transactions and vendor data.
• Use Microsoft Excel to analyse AP data, validate information, and support continuous improvement of AP processes.

Key Requirements:

• Proven experience in an Accounts Payable role handling high-volume invoice processing.
• Hands-on experience with three-way matching (PO, invoice, receipt) in a manufacturing or similar environment.
• Strong working knowledge of Oracle Financial Systems for AP processing.
• Practical experience using BPCS (Business Planning and Control System) within finance or accounting.
• Demonstrated ability to perform vendor account reconciliations and resolve discrepancies independently.
• Proficiency in Microsoft Excel, including VLOOKUP, Pivot Tables, and Data Validation.
• Strong numerical accuracy, attention to detail, and organisational skills.
• Ability to manage deadlines, prioritise workload, and communicate clearly with internal and external stakeholders.

Desirable Skills:

• Experience with intercompany transactions in a multi-entity or global organisation.
• Background in a manufacturing, distribution, or industrial environment.
• Familiarity with AP process improvement initiatives and standardisation of procedures.
• Exposure to audit support and compliance with internal controls over financial reporting.

Qualifications:

• Associate’s degree in Accounting, Finance, or a related field.
• Bachelor’s degree in Accounting, Finance, or Business preferred.
• Relevant accounting or AP-related certification (e.g., APM, IAB, or equivalent) is an advantage.

If you are a detail-oriented Accounts Payable professional looking to deepen your systems experience and take ownership of core AP processes, apply now to be considered for this opportunity.