Title: Accounts Payable Specialist

Department: Finance and Administration

Reports To: Controller

Job Type: (Hourly, Non-Exempt)

Pay: $18.50 - $20.00

Job Summary:

The Accounts Payable Specialist manages the full cycle of vendor payments, ensuring accurate and timely processing of invoices. The AP Specialist will maintain strong vendor relationships so they may resolve any discrepancies directly with vendors. This position will also be required to maintain accurate files for audits and financial reporting purposes.

Responsibilities and Duties:

• Receive, review, and enter invoices into accounting system Financial Edge
• Match invoices to receipts and payments to ensure compliance with company policy
• Maintain vendor profiles
• Obtain authorization for payment before preparing accounts payable checks for payment
• Process ACH Wire transfers via banking website
• Enter and reconcile all gift shop and admission revenue
• Deposit incoming checks via Remote Capture and deposit cash and checks at bank
• Distribute monthly business credit card statements for coding and approvals
• Process incoming/outgoing mail correspondence while maintaining postage machine
• Manage W9 forms and prepare 1099s at the end of each year
• Order office supplies as needed and requested
• Assist visitor experience as needed during employee absences
• Provide office and administrative support to other departments as needed
• Perform other duties as required

Qualifications:

• High School Diploma or equivalent
• Knowledge of bookkeeping and general accounting
• Required Microsoft Excel proficiency
• Ability to solve discrepancies, research, and support audit

Physical Requirements:

The physical requirements of the position described here are representative of those that must be met by an employee to perform successfully.    

• Light lifting of supplies and files
• Must be able to sit and stand for long periods of time
• Physical ability to climb stairs and work in a multi-level building

Benefits (Eligible Employees):

• Health Insurance (with low-cost options for employee-only plans)
• Dental
• Vision
• Life Insurance
• Short and Long Term Disability
• 403(b) with employer contribution match of up to 5% after 1 year of service with SAMA.
• Paid Time Off
• Paid Sick Time Off
• Paid Holidays

About the San Antonio Museum of Art  

The San Antonio Museum of Art serves as a forum to explore and connect with art that spans the world’s geographies, artistic periods, genres, and cultures. Its collection contains nearly 30,000 works representing 5,000 years of history and is particularly strong in arts of the Americas; ancient Egyptian, Greek and Roman art; Asian art; and contemporary art.

San Antonio is the nation’s seventh-largest city and is consistently listed as one of its fastest-growing. The Museum is housed in the historic Lone Star Brewery on the Museum Reach of San Antonio’s River Walk and is committed to promoting the rich cultural heritage and life of the city. It hosts hundreds of events and public programs each year, including concerts, performances, tours, lectures, symposia, and interactive experiences. As an active civic leader, the Museum is dedicated to enriching the cultural life of the city and the region, and to supporting its creative community.

E-Verify Participation:

San Antonio Museum of Art participates in E-Verify to confirm the identity and employment eligibility of all new hires. Candidates must provide documentation to establish identity and legal authorization to work in the United States.

EEO Statement:

San Antonio Museum of Art is an Equal Opportunity Employer.  We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role.  Therefore, if much of this job posting describes you, then you are highly encouraged to apply for this role. 

 SAMA is committed to equal employment opportunity.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.