Accounts Payable Specialist

Accounts Payable Specialist responsibilities and essential job functions include, but are not limited to the following:

• Establish and maintain relationships with vendors and other departments utilizing multiple communications platforms such as phones, email, messaging and TMS systems

• Perform due diligence tasks to ensure all vendors and documents are legitimate

• Audit and collaborate with other departments to ensure accuracy of vendor profiles across multiple company platforms 

• Audit and compare multiple documents with vendor and order information for compliance with contract terms 

• Prepare and process invoices for payment accurately and timely

• Reconcile vendor statements and transactions to ensure records are accurate and current

• Effectively investigate and resolve invoices and order discrepancies with vendors within timebound expectations

• Assist financial reporting/accounting team to provide information, documentation and reports as requested

• Assist with month-end and year-end financial close tasks

• Create reports and collaborate with multiple departments to reduce inaccuracies and improve efficiency

• Comply with accounts payable policies and procedures framework, analyze workflow and recommend improvements

Qualifications, Knowledge, Skills, and Abilities:

• High school Diploma or GED required

• Associates degree a plus

• 1+ year of accounts payable experience preferred

• Previous logistics, transportation, domestic or international experience a plus

• Knowledge of accounts payable standard operating policies and procedures

• Knowledge of McLeod, FRONT and AP auditing software such as NAVIX a plus

• Must be proficient in data entry functions

• Must be organized, have keen attention to detail, and be accurate

• Must have unmatched customer service and problem-solving skills

• Must be able to take ownership, prioritize, and complete multiple tasks with strong time management

• Must be able to meet vendor payment and issue resolution deadlines

• Must possess the ability to use critical thinking skills and information analysis when making independent decisions

• Must have initiative to improve upon current processes and contribute solutions and constructive feedback

• Must possess adaptability to adjust priorities based on the flux of business workload

• Must possess strong communication skills, both written and oral, and inter-personal skills, with the ability to clearly professionally communicate with people in all levels of the organization

• Ability to work under pressure and meet deadlines while maintaining a positive attitude 

• Proficiency with Microsoft Office Suite

• Ability to read, write, and speak English fluently

• Ability to read, write, and speak Spanish fluently a plus