Accounts Payable Specialist

Job Title: Accounts Payable Specialist
Department: Finance / Accounting

Position Summary

The Accounts Payable Specialist is responsible for managing the company's accounts payable process, ensuring timely and accurate processing of invoices, expense reports, and vendor payments. This role works closely with internal departments and external vendors to maintain accurate financial records and support overall accounting operations.

Essential Duties and Responsibilities

• Review, verify, and process vendor invoices for accuracy and proper approval.
• Match invoices with purchase orders and receiving documentation when applicable.
• Enter invoices and payment information into the accounting system.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate vendor records, including W-9 forms and payment information.
• Respond to vendor inquiries regarding payment status and account issues.
• Assist with month-end closing activities, including account reconciliations and accruals.
• Monitor aging reports and ensure invoices are paid according to company terms.
• Support annual audits by providing requested documentation and reports.
• Ensure compliance with company policies, procedures, and internal controls.
• Assist with other accounting and administrative duties as assigned.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 3+ years of accounts payable or general accounting experience preferred.
• Strong understanding of accounts payable processes and accounting principles.
• Experience working with ERP or accounting software systems.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent attention to detail and organizational skills.
• Strong communication and customer service skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Qualifications

• Experience in manufacturing, industrial, construction, or service-based industries.
• Knowledge of sales tax regulations and 1099 reporting requirements.
• Experience with UKG, Workday, SAP, Oracle, QuickBooks, or similar accounting systems.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift and carry up to 15 pounds.
• Ability to communicate effectively in person, by phone, and electronically.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Holidays
• Life and Disability Insurance
• Employee Assistance Program
• Professional Development Opportunities

Equal Opportunity Employer:
The Company is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable law.