Accounts Payable Specialist

Title: Accounts Payable Specialist

Location: Coos Bay, Oregon

Program: Administration

Reports to: Director of Finance

HR Contact: hr@orcca.us

Pay Level: Starting at $20.80 hourly, Depending on experience and qualifications

Staff Supervised: None

FSLA Status: Non-exempt

Effective: 6/30/2026

Position Type: Full-Time

Revised: 9/28/2021

Job Description

PRIMARY PURPOSE: 

Coordinate and maintain accounts payable and purchase order systems for the agency; balance and maintain data in the computerized accounts payable system. Perform full range of finance activities and responsibilities. Support the accounting department ORCCA programs and carry out special projects as directed for conducting the business of Oregon Coast Community Action

ESSENTIAL JOB FUNCTIONS (Reason position exists is to perform these functions):

• Process payments to vendors in an accurate and timely fashion, verifying amounts owed, compliance with all polices and regulations, and that W-9’s are on file as requested.
• Interpret and ensure compliance with appropriate state and federal laws, rules, regulations, and contacts and policies.
• Maintain fiscal accountability and assure validity of data entered into automated systems,
• Support departments, including assisting employees in coding accounts payable
• Review checks to invoices prior to sending for signature and distribution
• W-9’s obtained as required and 1099’s processed at calendar year end
• Process emergency checks as needed
• Process general ledger entries in accounting system
• Clerical tasks such as filing, copying, purging old files, recycling outdated materials, producing and filing reports as assigned
• Participate in other skill-building activities or trainings as assigned
• Daily mail processing (incoming and/or outgoing)
• Assist in the preparation of year-end audits, schedules or reconciliations and providing back-up documentation to auditors
• Actively engage and support Diversity, Equity and Inclusion activities and inclusion in all work.
• Responsible for personal safety, reporting incidents or accidents within a reasonable amount of time to supervisor or Safety Committee at Safetycommittee@orcca.us.
• Responsible for picking up after one’s self and maintaining company owned equipment. Report damaged or malfunction equipment to supervisor, facilities maintenance or HR.
• Performs other related duties as assigned.

TEAM EXPECTATIONS:

Teamwork - We join our individual strengths together creating teams and circles of cooperation to promote innovative thinking and bring opportunity to our community.

Partnerships - We create collaborative community partnerships to best leverage all resources available for the benefit of the community.

Diversity - We welcome and accept differences and honor our co-workers and clients by treating each person with equality, dignity, and respect.

Confidentiality & Ethics - We maintain a high standard of ethics and integrity to respect the confidentiality of clients and staff.

Physical Safety - We respond promptly to address health and safety needs or concerns for clients and staff.

Communications - We encourage timely, open-minded, respectful, and direct communication to alleviate controversies and foster a safe, productive workplace.

Health & Sustainability - Recognizing the importance of physical, emotional, and environmental health, we seek to inspire and model healthy, sustainable living.

Public Relations - We recognize that each of us represents the entire agency in our public interactions and strive to act in a consistently professional and unbiased manner.

Professional Growth - We provide an environment supportive to personal and professional growth, cross training, and advancement.

INDIVIDUAL EXPECTATIONS:

• Model behaviors that demonstrate an understanding, acceptance and welcoming of diversity.
• Attend staff meetings, center meetings, and/or other workshops/meetings as notified.
• Maintain a positive attitude regarding ORCCA and all its programs.
• Maintain respect and positive communication regarding all children, families and staff.
• Maintain confidentiality of client and staff information.
• Maintain open, two-way communication with staff.
• Accept suggestions and guidance from supervisor and other management staff.
• Seek feedback on job performance and evaluate suggestions and guidance to incorporate in performance.
• Commit to further training. Develop an individual training plan using program tools, as appropriate.
• Communicate with supervisor regarding any needed changes or concerns with work schedule.
• Adhere to agency procedures as a mandated child abuse reporter.
• Regular attendance is a requirement of the position.
• Ability to perform the job with or without reasonable accommodations.

REQUIRED KNOWLEDGE, SKILLS, AND ABLILITIES:

• Ability to interact in a professional manner with people from a wide variety of socio-economic backgrounds
• Ability to operate 10 key. Copy machines. Fac machines, etc
• Ability to navigate accounting system, email, and conduct research
• Ability to multitask, handle interruptions
• Ability to do math (addition, subtraction, multiplication, division, and precent calculation)
• Ability to efficiently organize work and exercise independent judgment in making appropriate decisions concerning work methods or priorities
• Ability to perform complex record keeping requiring the application and interpretation of data, facts, procedures, and policies
• Ability to prepare accurate financial and statistical records
• Ability to establish and maintain effective working relationships with others
• Ability to meet deadlines.
• Ability to present and relate to diverse client populations.
• Professional appearance, presentation and demeanor always.

EXPERIENCE AND EDUCATION REQUIREMENTS: 

• Four years paid experience and/or training plus an Associate Degree or Certificate in a related field is required; OR
• An Associates Degree or Certificate in a related field may be substituted for up to two years paid experience
• High School Diploma or Equivalent Required.

WORK ENVIRONMENT:

• Geographic Area: Coos, Curry, and Coastal Douglas Counties Primary worksite: Coos Bay, Oregon.
• May move or lift items up to 51 pounds.
• Prolonged periods sitting at a desk and working on a computer.
• Primarily indoors, in a climate-controlled environment; may not have access to sunlight. Occasional activities outside in a non-climate-controlled environment.
• Potential for open workstations and cubicles with moderate to high noise; work from home where available.
• Some travel-Required ODL and proof of insurance (ORCCA Policy).

OTHER:

• Reliable method of getting to work.
• Must be free from illegal drugs, may be subject to suspicion testing.
• Must be able to pass the State of Oregon Criminal Background Check.
•  Must be enrolled in the Oregon Department of Education-Child Care Division Central Background Registry at time of hire and update it as required.

• A current Oregon Driver’s License is required.

• Proof of automobile liability insurance @ $100,000/300,000 liability limits and maintain such limits.

NOTE: The specific statements reflected in each section of this position description are not intended to be all-conclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position. Your employment with ORCCA is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Employer with or without cause, with or without notice, and at any time.

Oregon Coast Community Action is an Equal Opportunity Employer. ORCCA does not and shall not discriminate on the basis of race, color, religion, creed, gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operation.

Please inform Human Resources at 541-435-7090 or hr@orcca.us if you require a reasonable accommodation in order to perform the essential functions of this job.