Accounts Payable Specialist

Lighting Services Inc (LSI) is the premier manufacturer of Track, Accent, and Display Lighting Systems.  Since 1958, LSI has been dedicated to designing, engineering, and manufacturing the highest quality lighting systems. Our reputation for creativity, innovative design, and leading technology, coupled with specification grade products and intelligent personalized service, has made us the manufacturer of choice among the most discriminating specifiers of lighting. It is the appreciation, respect, and continued support of our clients that we use to measure our success.

The Accounts Payable Specialist is responsible for end-to-end accounts payable processing, ensuring timely and accurate payments to vendors, maintaining complete and well-organized records, and supporting month-end close activities. This role partners closely with Purchasing, Receiving, Operations, and internal stakeholders to resolve invoice discrepancies and improve AP processes while maintaining compliance with company policies and applicable tax and accounting requirements. The position regularly works in Epicor Kinetic (Epicor ERP) to support invoice entry, matching, and reporting.

Duties/Responsibilities:

· Process a high volume of vendor invoices accurately and efficiently in Epicor Kinetic, including proper coding to general ledger accounts, departments, projects/jobs (if applicable), and inventory/non-inventory categories.

· Perform 3-way matching (invoice, purchase order, and receiving documentation) and resolve discrepancies with Purchasing and Receiving; support receiving variances/RNI accrual follow-up as needed.

· Validate invoice details (pricing, quantities, freight, tax, terms, and required approvals) and ensure compliance with company policies and lighting-industry documentation requirements (e.g., packing slips, proof of delivery for freight claims).

· Process and reconcile import-related invoices and charges (e.g., customs broker invoices, duties/tariffs, ocean/air freight, and fees) and support accurate documentation for landed cost, accruals, and close activities.

· Support drop-ship transactions by verifying required documentation, matching invoices to purchase orders/sales orders (as applicable), and coordinating with Customer Service/Operations to resolve exceptions and ensure timely vendor payment.

· Prepare and execute scheduled payment runs (ACH, check, wire) and ensure appropriate approvals and segregation of duties.

· Maintain vendor master data in Epicor Kinetic, including W-9 collection, payment terms, remittance details, and address changes; ensure data integrity and control compliance.

· Respond to vendor inquiries and internal AP requests; research and resolve issues related to invoices, payments, credits, short pays, and pricing discrepancies.

· Performs other related duties as assigned. 

Required: 

· 2+ years of accounts payable or general accounting experience; manufacturing and/or distribution experience preferred.

· Working knowledge of basic accounting principles, AP controls, and PO-based invoice processing.

· Proficiency with Microsoft Excel (e.g., filters, pivot tables, VLOOKUP/XLOOKUP) and Microsoft Office.

· ERP experience required; Epicor Kinetic (Epicor ERP) experience strongly preferred.

· Strong attention to detail, time management, and ability to meet deadlines in a fast-paced, high-volume environment.

· Demonstrated ability to communicate professionally with vendors and internal stakeholders (Purchasing, Receiving, Operations).

· Ability to handle confidential information with discretion and integrity.

Preferred:

· Preferably 4-year degree in Accounting and/or Finance.

· Advanced Epicor Kinetic skills (AP invoice entry, PO matching, receiving variances, vendor maintenance, and AP reporting).

· Experience with import documentation and charges, including customs broker invoices, duties/tariffs, and landed-cost support.

· Experience supporting drop-ship vendors, including documentation validation and exception resolution with Customer Service/Operations.

· Experience with AP automation tools (e.g., invoice capture/OCR, workflow approvals, vendor portals).

· Understanding of sales tax concepts and invoice tax validation; experience with multi-state tax scenarios a plus.

· Experience with freight-related invoices, accruals, and documentation review (e.g., proof of delivery).

· Experience supporting 1099 processing and year-end close activities.

· Ability to analyze processes and recommend control and efficiency improvements in an ERP-driven environment.

· Customer-service mindset with strong problem-solving skills.

Physical Requirements: 

• Prolonged periods of sitting at a desk, walking and working on a computer.
• Must be able to lift 15 pounds at times. 
• Position is ONSITE in Stony Point, NY. 

LSI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.