Accounts Payable Specialist

General Purpose:

The Accounts Payable Specialist is responsible for the accounts payable function across the organization's four affiliated companies, ensuring the accurate and timely processing of vendor payments. This role processes and codes vendor invoices, schedules and executes disbursements, reconciles vendor and general ledger accounts, and maintains strong vendor relationships. The Accounts Payable Specialist ensures the integrity of accounts payable records and contributes to the efficient functioning of the Finance Department.

Essential Duties and Responsibilities:

• Review, verify, code, and enter vendor bills into the accounting system; match invoices with purchase orders and delivery receipts.
• Process and reconcile accounts payable transactions across the organization's four affiliated companies, ensuring accurate coding and record-keeping by entity.
• Schedule and execute outgoing disbursements via checks, ACH, or wire transfers, monitoring payment schedules to avoid late fees.
• Build rapport and relationships with vendors; answer vendor questions, resolve billing disputes, and maintain current vendor contact and tax records.
• Monitor and reconcile vendor statements with accounts payable records; investigate and resolve discrepancies.
• Reconcile the accounts payable ledger with the general ledger.
• Reconcile petty cash.
• Prepare 1099s annually and complete other external reporting requirements.
• Maintain organized files and documentation to support audits, month-end closing, and compliance controls.
• Perform other duties as assigned to support the Finance Department.

Qualifications

A. Required Skills and Qualifications

▪ High school diploma required; Associate's or Bachelor's degree in business or finance is a plus but not required.

▪ 2–5 years of accounts payable experience, including experience in a medium-sized company (over 250 employees).

▪ Strong computer skills, including experience with an accounts payable platform and Microsoft Office Suite, especially Excel.

▪ Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced workload.

▪ Excellent communication and interpersonal skills.

▪ Ability to maintain confidentiality and demonstrate sound judgment.

B. Essential Physical Demands and Working Environment 

▪ Ability to see, communicate, hear and utilize electronic communication devices. 

▪ Office and facilities work environment. 

▪ Minimal local travel between company sites from time to time

▪ Operation of numerous accounting software and ability to learn and implement new software

▪ Ability to lift, push, pull and carry up to 25 lbs. 

Acknowledgement:The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified, and such responsibilities, duties and skills may be changed by Judson Services, Inc. management at any time.