Accounts Payable Specialist

Position Summary: 

The Accounts Payable Specialist supports day-to-day Accounts Payable operations across multiple entities. This role is well-suited for an individual with foundational AP or accounting experience who is eager to learn, receptive to coaching, and adaptable to new tools, processes, and ways of working.

The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities while maintaining accuracy. Success in this role requires clear communication with internal stakeholders and vendors, a willingness to ask questions, and the ability to grow with the department as processes continue to evolve.

Essential Duties and Responsibilities:

• Three-way match of PO/Receipt/Invoice and follow-up with our internal business 
   partners on any discrepancies/variances. 
• Code and process high volume of invoices, review purchase orders and statements for accuracy
• Assist with tracking and confirming receipt of goods for required purchase orders
• Investigate and resolve invoice discrepancies in a timely and professional manner
• Prepare and process payments, including ACH, wire, and check disbursements
• Electronically file AP and credit card documentation using established naming conventions
• Work with Procurement regarding updates to vendor master data
• Monitor AP aging and vendor balances; assist with payment reconciliation and follow-up
• Respond to vendor and internal inquiries promptly and professionally
• Support vendor onboarding, qualifications, and credit application processes
• Maintain positive working relationships with vendors, internal buyers, and cross-functional partners
• Assist with monthly reconciliation of AP related accounts
• Utilize Esker and other AP automation tools for invoice intake, workflow management, and issue resolution
• Participate in process improvements and adoption of new tools/workflows/process efficiencies as the department evolves

Qualifications:

• 2 years of Accounts Payable, accounting, or related administrative experience preferred
• Strong attention to detail with a focus on accuracy and follow-through
• Comfortable handling a high volume of email and requests in a fast-paced environment
• Clear written and verbal communication skills
• Working knowledge of Microsoft Excel, Outlook, and Adobe PDF
• Ability and willingness to learn accounting ERP systems, Esker, and internal AP processes
• Strong organizational skills and ability to manage multiple tasks within deadlines
• Receptive to feedback, coaching, and process change
• Demonstrated sound judgment and professionalism when handling sensitive information

What Success Looks Like in the First 6 Months:

• Consistently processes invoices and payments accurately and on time
• Responds to vendor and internal inquiries within established service-level expectations
• Demonstrates growing independence in navigating the ERP system and AP workflows
• Communicates clearly, escalates issues appropriately, and follows items through to resolution
• Actively engages in learning opportunities and adapts to process improvements

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.