Accounts Payable Specialist II

Company Statement:

Headquartered in Suwanee, GA, Pearlman Group, is a multi-channel developer and distributor of specialty supplies, tools, and equipment used in the fabrication, maintenance, cleaning, and restoration of surfaces for residential, commercial, and industrial end-markets. The Company’s products include an extensive offering of proprietary, exclusive, and nationally branded products with over 18,000 SKUs across multiple price points and applications.

Job Purpose / Summary:

The Accounts Payable Specialist II is responsible for the timely processing of vendor invoices, including paying within discount and/or due date terms; ensuring the accounts payable functions are completed to capture, and provide financial information in an accurate and timely manner and conducting vendor account reconciliations. 

Essential Duties & Responsibilities:

The Accounts Payable Specialist II will be responsible for the following, but not limited to:

• Process large volume of vendor invoices daily. (Average about 300 per week)
• Perform vendor account reconciliations from statements, making certain we have all necessary documentation on hand to process invoices.
• Research, audit, and resolve complexities with vendor accounts
• Identity process improvement needs and present solutions to accounting leadership
• Monitor the AP Agings weekly in order to pay vendors according to guidelines.
• Monitor sensitive and critical vendors for payment as agreed, especially in regard to vendors paid using quick pay discounts.
• Work with buyers to process invoices with discrepancies, reporting delays to Accounting Manager.
• Issue weekly checks, match copy to backup, obtain signatures, and mail checks for three divisions.
• Keep unpaid and paid filing up to date each week and the areas tidy.
• Answer incoming vendor calls and emails timely.
• Address any vendor holds on shipments in an urgent manner.
• Additional duties as assigned.

Qualifications & Education Requirements: 

To perform the job successfully, an individual must have the following:   

• Three – Five years of accounts payable experience 
• Two-year degree is preferred, but not required
• Self-motivated, able to prioritize and execute multiple tasks, and manage deadlines while exhibiting a team-first attitude
• Advanced analytical skills 
• Be a team player by contributing to special projects and department goals that may arise periodically and pulling requested support during the annual external audit preparation.  Provide outstanding customer service to all employees.  
• Proficient in MS Office - Word, Excel, and PowerPoint with an advanced understanding of Excel
• Must be eighteen (18) years of age or older
• Must be able to pass pre-employment drug screening and background check

Travel Required:

• 0% Travel 

Working Conditions / Physical Demands:

• Normal office environment: no adverse environmental conditions are expected.
• Utilize a computer and other tools for administrative support.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Remain in a stationary position, often standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.  
• Light work that includes moving objects up to 20 pounds, on occasion.
• May need to handle issues off hours on laptop on occasion.

We are an equal-opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit, and business need.