Accounts Payable Specialist I

ABOUT WESTERN STATES

Since 1956, Western States Equipment Company has been a leading employer across Idaho, Oregon, Washington, Montana, and Wyoming. We are driven by our mission of solving our customers’ toughest challenges, guided by our core values of Safety, Excellence, Teamwork, Integrity, Accountability, and Innovation.

By joining Western States, you commit to upholding these values while contributing to our purpose of building our communities for a better tomorrow.  Safety and our Customer Care Commitment remain foundational to our mission and the standard by which we measure our success.

Safety 

• Actively cares, promotes, manages, and advocates for safety at Western States.  As a team member in the organization, it is critical to ensure all employees, vendors, and clients have a safe work environment while adhering to all applicable safety policies, procedures and standards. 
• Embraces our caring culture where we each care to adhere with applicable safety policies, PPE expectations and stop work authority.

Customer Care Commitments

• Convey Warmth and Empathy – Acknowledge customers and greet everyone with an authentic smile. 
• Actively Listen – Give your full attention, make eye contact, avoid interrupting, and ask clarifying questions. 
• Build Trust – Take ownership, act with urgency, and follow through on commitments. 
• Say Thank you – Express genuine appreciation for effort, feedback, and collaboration. 

ESSENTIAL FUNCTIONS:

• Reconciles vendor statements for accuracy.
• Works directly with vendors requesting invoice copies as needed.
• Works with internal departments to obtain required approvals and resolve invoice discrepancies.
• Processes vendor invoices for payment.
• Reviews invoices for completeness, accuracy, and appropriate supporting documentation prior to processing.
• Performs accounts payable duties in accordance with established policies, procedures, and internal controls.
• Reviews accounts and data for accuracy.
• Resolves vendor invoice inquires verbally, in writing or other communication as needed.
• Maintains sub-ledger.
• Supports accounting department staff as needed.
• Adheres to all customer care standards.
• Actively cares and advocates safety at Western States. Adhere to all applicable safety policies, procedures and standards.
• Serves as a team member in support of Western States’ strategic programs, projects, and initiatives.
• Work within and promote corporate vision, mission, and values of the organization.
• Performs other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES:

• Proficient in the use of Microsoft computer products or other comparable systems required.
• Ability to learn enterprise resource planning (ERP) software.
• Professional verbal and written communication skills.
• Ability to develop and maintain effective working relationships with others.
• Consistent attendance.

EDUCATION AND EXPERIENCE: 

• Proof of high school diploma or General Education Degree (GED).
• 1 year minimum of general accounting experience, preferred.
• Knowledge of accounting software preferred.
• ERP software experience preferred
• Must be able to communicate (speak, read, comprehend, write in English).

PHYSICAL CHARACTERISTICS: 

• Ability to stand for long periods of time along with walking, sitting, repetitive climbing stairs, reaching (including but not limited to above-shoulder reaching), repetitive bending, stooping, pushing, pulling, leaning and twisting.
• Ability to lift up to 45 lbs.

Disclaimer:  The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.  It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification.