Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for supporting the Accounts Payable function under the general direction of the Corporate Controller and Staff Accountant. This role includes reviewing vendor statements, invoice and purchase order data entry, expense reimbursements, check runs, and general office support duties. The ideal candidate is detail-oriented, organized, and able to work independently while contributing to a collaborative team environment.

Essential Duties and Responsibilities

• Perform day-to-day Accounts Payable functions and related activities.
• Process, post, and verify invoices, receipts, credit claims, refunds, interest charges, and similar accounting records.
• Review and reconcile vendor statements to ensure accurate account balances.
• Enter invoice and purchase order (P/O) information accurately and timely.
• Process employee expense reimbursements.
• Assist with check runs and payment processing activities.
• Complete Accounts Receivable collection activities as needed, including follow-up inquiries, communication with past-due accounts, negotiating payment arrangements, and referring accounts to collection agencies when appropriate.
• Maintain accurate and organized financial records and documentation.
• Prepare and generate regular and special reports as requested.
• Participate in special projects as assigned by the Corporate Controller.
• Perform additional duties and responsibilities as needed to support the accounting team and company operations.

Qualifications

Education and Experience

Any combination of education and experience that provides the required knowledge, skills, and abilities will be considered. Typical qualifications include:

• High School Diploma or GED required.
• Two to three years of experience in an office environment preferred.

Knowledge

• Proficiency in Microsoft Office applications, with advanced skills in Microsoft Excel and Word.
• Experience with Sage accounting software is helpful but not required.

Skills

• Knowledge of basic accounting procedures and principles.
• Accurate typing and 10-key data entry skills.
• Strong attention to detail and exceptional organizational abilities.
• Excellent verbal, written, and telephone communication skills.
• Strong interpersonal skills and the ability to interact professionally with vendors, customers, and team members.
• Ability to work independently while remaining responsive and collaborative within a team environment.

Abilities

• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Ability to work independently with minimal supervision.
• Ability to bend, reach, and access filing systems as needed.
• Ability to lift and carry up to 50 pounds.

FLSA Status

Non-Exempt

Work Schedule

Monday through Friday, 8:00 a.m. to 5:00 p.m.

Flexibility may be required to meet business and customer service needs.

Work Location

This is a fully in-person position located at our Corporate Office in Springfield, Missouri.