Accounts Payable Specialist I (Contractor)

Compensation Range:

Position Summary:

With direct supervision, the Contractor Accounts Payable Specialist processes vendor requests, vendor invoices and employee expense reimbursements in a timely manner, supports credit card program administration, including payment processing and reconciliation activities, provides administrative and accounting support, and serves as a vendors’ main point of contact for questions related to payments and invoices. Works with team members and manager towards meeting departmental metrics, goals, and objectives.

Essential Functions:

• Reviews and processes invoices into Workday in an accurate and timely manner and submits for review by Manager. This includes maintaining vendor records and recording timely updates and investigating changes.
• Maintains general knowledge of cost centers, spending categories, and budget authorities.
• Processes incoming physical and electronic mail; disperses invoices to team members.
• Reviews and prepares reconciliations of vendor invoices and statements to include investigation of past due balances on invoices; discusses discrepancies with vendors and reports progress to management. Will assist management with making corrections to accounts when necessary.
• Processes and monitors credit card payments in accordance with established policies and payment schedules.
• Reviews and reconciles credit card transactions, ensuring supporting documentation is complete, accurate, and compliant with organizational policies.
• Assists with creating new vendors in the system. Ensure accuracy of vendor tax documents.
• Participates in various vendor outreach campaigns.
• Research invoices for contracts and PO’s; works with functional departments to ensure all required documents are obtained for timely payment.
• Provides excellent customer service to all stakeholders, including vendors, facilities, and colleagues.
• Escalates issues with Accounts Payable Manager and budget authorities when appropriate.
• Has a clear understanding of the AP Process and internal policies for disbursements and expenses.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements

Education & Experience:

• Associate degree in Business Administration or Accounting, or related field, or one (1) to two (2) years’ relevant experience in an account payable and/or accounts receivable role using Enterprise Resource Planning (ERP) software within a medium to large sized organization, or related activities.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member of department and organization and work toward a common goal.
• Ability to maintain job related, social, organizational, and ethical norms.
• Accepts personal accountability; supports honesty and respect towards others, the company, and oneself.
• Develops new insights into situations; encourages new ideas and innovations.
• Ability to modify work approach to achieve a goal; open to change and new information; adapts to new information, changing conditions or unexpected challenges.
• Basic knowledge of accounting principles, practices, and processes as it relates to accounts payable. Proficient in prioritizing work to meet deadlines; maintains flexibility in the work environment in accordance with the organization’s values.
• Ability to safeguard information; strong integrity, professionalism, good judgment, and problem-solving skills.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, and Outlook.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community listening sensitively, adapting communication to audience, consistently open, honest, and candid when communicating with others. Demonstrated written communication.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures across a remote organization.

Travel: No Travel Required

Location: Remote, USA

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies.  Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.  For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.