Accounts Payable Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Payrate: $25.00-$30.00

Location: 30 Inip Dr, Inwood, NY 11096

Benefits 

• Paid time off 

• 401k, with company match 

• Company sponsored life insurance 

• Medical, dental, vision plans 

• Voluntary short-term/long-term disability insurance 

• Voluntary life, accident, and hospital plans 

• Employee Assistance Program 

• Employee Discounts 

• Free hot healthy meals for unit operations roles 

Main Duties and Responsibilities: 

• Ensures timely and accurate processing and entry of vendor invoices. 

• Working knowledge of accounts payable procedures. 

• Processes purchase order invoices.  Matches price and quantity on the invoice and purchase order. 

• Process utilities for locations. 

• Responsible for setup and maintenance of vendors. 

• Manage a high volume of AP mailbox and ensuring queries are responded to in a timely and professional manner. 

• Processes new Concur accounts and changes. 

• Receives and handles vendor calls on a regular basis.  

• Reconciles statements from vendors and researches problems with invoices and receipts on an as needed basis. 

• Responsible with the unclaimed property files for the Accounts Payable department. 

• Support external and internal audit and reporting requirements. 

• Performs Accounts Payable Operations special projects as assigned. 

• Support the annual 1099 reporting process. 

• Assists with monthly AP close. 

• Assists with research on AP aging items and Goods-Receipts-Not Invoice accounts 

• Assists with the escheatment process by researching to ensure checks are outstanding.  Liaises with third party vendor for filing. 

Qualifications 

Education:

• High School Diploma  

Work Experience: 

• 3 years of accounts payable processing experience  

• Microsoft Excel and Word Skills  

• Experience with SAP a plus  

Technical Skills: (Certification, Licenses and Registration) 

• None  

Language / Communication Skills: 

• Effective oral and written communication skills  

• Must have the ability to communicate and disclose data in an accurate manner  

Job Dimensions 

Geographic Responsibility: US 

Type of Employment: Full Time 

Travel %: 0% 

Exemption Classification: Non-Exempt 

Internal Relationships: employees at all levels of the organization 

External Relationships:vendors  

Work Environment / Requirements of the Job: 

• Completeness, accuracy, and timeliness of invoice and payment requisition processing and remittance on an established daily and monthly schedule 

• Normal office environment 

Budget / Revenue Responsibility: (Local Currency) 

Organization Structure 

Direct Line Manager (Title): Manager, Finance, Accounts Payable 

Dotted Line Manager (Title, if applicable):  0 

Number of Direct Reports: 0 

Number of Dotted Line Reports: 0 

Estimated Total Size of Team: 5 

gategroup Competencies Required to be Successful in the Job: 

• Thinking – Information Search and analysis & problem resolution skills 

• Engaging – Understanding others, Team Leadership and Developing People 

• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively 

• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus 

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Demonstrated Values to be Successful in the Position 

Employees at gategroup are expected to live our Values of Excellence, Passion, Responsibility and Respect. To demonstrate these Values, we expect to observe the following from everyone:  

Excellence 

• We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires. 

• We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves. 

Passion 

• Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care. 

• We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks. 

Responsibility 

• We care about what we do, and we understand the impact we have on others and the planet. 

• We always look out for each other –creating a safe workplace environment is everyone’s responsibility. 

Respect 

• Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals. 

• We respect each other’s voices and foster a workplace that supports inclusion and belonging. We are all one gategroup. 

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.  Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.  In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

gategroup is an equal opportunity employer committed to workforce diversity.  All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. 

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf 

We anticipate that this job will close on:

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If you want to be part of a team that helps make travel and culinary memories, join us!