Accounts Payable Specialist

Overview

Assist with the daily operations of Centerline Logistics Corp. accounts payable cycle through daily processing of invoices, batch postings, vendor communication, filing, etc. Assist with the month-end process and various close procedures.

Responsibilities

• Assist in the daily recording and review of invoices & posting of ship assist activity.
• Assist with the month-end closing procedures as needed.
• Review, analyze, and respond to external/internal supplier inquiries and perform supplier statement of account reconciliation.
• Communicating with vendors regarding payments status, invoice requests and inquiries as need
• Provide supporting documentation for audits.
• Maintain filing system on portal and hard copy files.
• Provide ad-hoc assistance to other positions within the department.
• Provide guidance on maintaining vendor relationships while optimizing DPO.
• Researching and resolving accounts payables Discrepancies and issues with customers or vendors
• Perform other duties as assigned.

Qualifications

• One to three years of related accounts payable experience.
• Bachelor’s degree in accounting or finance preferred.
• Flexible collaborator who can adjust to ongoing changes related to company growth.
• Strong communication skills both verbal and written.
• Proven ability to maintain the confidentiality of sensitive information and communications.
• Ability to prioritize daily tasks based on urgency and importance.
• Demonstrated ability to manage stressful situations with a high degree of diplomacy, tact, and good judgment.
• High attention to detail.
• Be self-motivated and able to work independently on assigned tasks with minimal or no supervision.
• Must have proven ability to work with all levels of the organization, exhibit a professional demeanor, and possess strong interpersonal and customer service skills.
• Ability to work in a high volume, high demand corporate environment.
• Ability to understand and execute complex verbal and written instructions.
• Computer Skills: Microsoft Office Suite
• Microsoft Dynamics (Great Plains) Accounting Software and Coupa Procurement & Invoice software skills are a plus.

Job Condition and Environment

• Required to sit for long periods of time.
• Infrequent light physical effort required.
• Work with computers, fax machines, copiers, telephones.

Expected Hours of Work

• Normal office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday or as required by assigned duties and responsibilities.
• At some times, it may be expected that you will have to work beyond normal office hours as required, based on department demands, goals and projects.

Company Overview

Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies. 

The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.

We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.