Accounts Payable Specialist

ABOUT IRONSMITH FIRE, LLC

Our mission is to empower elite teams to deliver solutions, uphold high standards, and achieve outstanding results. We work with general contractors, business owners, property developers, engineers, and many other types of clients to provide life-saving fire protection systems. Our core values are the backbone of our business and guide everything we do, including the hiring process. These core values are Workmanship, Accountability, and Results. Ironsmith Fire, LLC is privately owned and growing by the day.

POSITION SUMMARY

The Accounts Payable Specialist plays an integral role in supporting the finance team by maintaining accurate financial records, ensuring timely processing of vendor and subcontractor payments, and supporting compliance with company policies and contractual obligations. This position helps ensure efficient financial operations by identifying discrepancies, maintaining organized records, and supporting cost control efforts. Reporting directly to the Controller, the Accounts Payable Specialist must demonstrate exceptional attention to detail to ensure the accuracy and integrity of financial transactions and vendor relationships.

OBJECTIVES

•    Process vendor invoices, subcontractor pay applications, and expense reports accurately and in a timely manner
•    Review and code invoices to appropriate general ledger accounts, jobs, and cost codes
•    Reconcile vendor statements and resolve discrepancies promptly
•    Maintain accurate records of accounts payable transactions and supporting documentation
•    Assist with month-end close processes
•    Maintain subcontract and purchase order balances for accurate job cost tracking
•    Communicate with vendors, subcontractors, and internal teams to address payment inquiries
•    Assist the Controller with additional tasks, reporting, and process improvements as needed

COMPETENCIES 

•    Strong understanding of accounts payable processes and basic accounting principles
•    Ability to review, analyze, and verify financial documents for accuracy
•    Proficiency in Microsoft Word and Excel
•    Excellent organizational and time management skills
•    Strong attention to detail and accuracy in data entry and recordkeeping
•    Effective oral and written communication skills
•    Ability to manage multiple tasks and deadlines in a fast-paced environment
•    Familiarity with construction accounting practices, including job costing and subcontractor payments, preferred

EDUCATION AND EXPERIENCE

•    High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
•    Minimum of 2 years of accounts payable or general accounting experience required
•    Experience in construction or project-based industry preferred
•    Experience with accounting software (ERP systems) is a plus