Accounts Payable Manager

POSITION SUMMARY:

Responsible for day-to-day oversight of the Accounts Payable department. Modernize the AP process workflow, leading the implementation of applicable modules in the ERP, finding automation opportunities and designing efficient organizational processes. Drive continuous improvement across the finance payments landscape. Steer vendor and payment controls, design process guard rails, and be a leader in process discipline. Seek to maximize the company’s working capital efficiency.

DUTIES AND RESPONSIBILITIES:

PROCESS & PROCEDURE

• Manage the AP team to ensure efficient processing of invoices and payments

• Coordinate with accounting team to meet monthly financial reporting deadlines

• Review accounts payable records to identify and resolve discrepancies

• Develop, implement, and continuously improve accounts payable policies, procedures, and internal controls to enhance efficiency, accuracy, and compliance, including new vendor setup, sales and use tax, and invoice processing

• Prepare reports and analyze accounts payable data to identify opportunities for cost savings and process improvements

• Ensure financial controls related to invoices and vendors are observed

• Report on inconsistencies to Controller

• Monitor accounts payable operations to ensure compliance with company policies and regulatory requirements

• Establish and maintain relationships with vendor accounts receivable and/or credit departments to ensure accurate vendor information. Effectively handle inquiries and resolve payment issues

• Serve as subject matter expert for accounts payable in the general ledger system. Assist in providing data requested for audit procedures

• Collaborate with various internal stakeholders to streamline payment processes and improve financial operations

ACCOUNTS PAYABLE LEADERSHIP

• Lead accounts payable team as assigned

• Ensure accuracy and consistency of internal and external reporting data

• Lead implementation of new accounts payable standards

• Partner cross-functionally to ensure new business practices comply with accounts payable standards

MINIMUM KNOWLEDGE, EXPERIENCE & SKILLS REQUIREMENTS:

• Bachelor’s degree in accounting, finance, or a related field, or an equivalent combination of education and relevant work experience

• 5-8 years of progressively responsible experience in accounts payable

• 3-5 years’ supervisory experience

• Experience with Oracle NetSuite preferred

• Solid understanding of accounts payable functions

• Knowledge of relevant tax regulations (e.g., sales tax, VAT) preferred

• Strong planning and organizational skills

• Strong interpersonal skills

• Strong verbal and written communication skills

• Proficient in Microsoft Office Suite of programs; expert level user of Excel

ESSENTIAL FUNCTIONS & WORK REQUIREMENTS:

• Ability to effectively communicate at all levels within the organization through written and two-way verbal communication

• Able to sit or stand for extended periods of time

• Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)

• Able to read and write at a high school graduate level

• Able to lift 10 to 20 pounds

• Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines

• Able to travel independently to support Company objectives and personal development

These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.