Accounts Payable Manager

Position Overview

The general role of the Accounts Payable Manager is to be responsible for monitoring accounts payable processes, including processing vendor invoices, cash disbursements, reconciliation of vendor statements, monitoring vendor compliance, administration of company credit cards, account reconciliations, and annual 1099 reporting. Additionally, the Accounts Payable Manager will ensure that all payments and disbursements are completed in a timely manner and any issues are successfully resolved. This individual must be able to effectively manage a team of supporting staff as well as coordinate month-end and year-end processing. 

This individual will have a thorough understanding of all aspects of accounting and supervisory practices and must be proficient with the products and services offered by both Beitzel Corporation and Pillar Innovations. This position must be flexible and willing to work extended hours as needed.

The Accounts Payable Manager will report to the Accounting Manager and will work primarily from Beitzel’s Corporate office in Grantsville, MD.

What You'll Do

• Collects, matches, and enters expense report and invoice information into the accounting system
• Serves as liaison between vendors and employees to reconcile charges
• Reviews invoices for appropriate documentation and approval prior to payment
• Verifies dollar amounts, vendor name and address match receipt support
• Follows up on missing expense reports and reconciles reported charges to monthly statements
• Interfaces with vendors and employees to correct billing errors or fraudulent charges
• Maintains the vendor master file, including collection and validation of Form W-9 information, TIN verification, and accurate 1099 classification at vendor setup
• Administers annual 1099 reporting
• Obtains signatures on all accounts payable checks
• Maintains accounts payable reports and spreadsheets
• Prepares analysis of accounts as required
• Processes expense reports and posts transactions to job costing or general ledger accounts in accordance with the company’s accounting policies
• Maintains orderly systems of filing to organize expense reports and related documentation
• Seeks out training opportunities for employees within the Accounts Payable Group
• Responsible for the performance management of assigned personnel to include performance reviews
• Maintain a basic understanding of employment laws and regulations and collaborate with Human Resources to maintain compliance

Working Conditions

• Sit, talk, listen, observe, read, write and type
• Regularly walk, handle, or feel objects, tools, or controls; reach with hands and arms
• The employee must occasionally lift and/or move up to 30 pounds

What You'll Bring

Required
High School Diploma or equivalent

5+ years of accounting or bookkeeping experience, or an equivalent combination of experience and training, including 2+ years in a supervisory or lead capacity

Experience assigning workload, coaching staff, and holding a team accountable for accuracy and deadlines

Advanced Knowledge of accounts payable and bookkeeping principles, including internal controls and segregation of duties

Ability to review and approve reconciliations prepared by staff and resolve escalated vendor issues

Working knowledge of Form W-9 and annual 1099-NEC / 1099-MISC reporting

Intermediate knowledge of Microsoft Office, especially Excel

Strong organizational skills, attention to detail, and the ability to meet deadlines under pressure

Ability to communicate effectively, verbally and in writing, and to work across departments
Preferred
Associate degree in Accounting or a Business-related discipline

Familiarity with Viewpoint Construction Software (Vista)

Experience in an Accounting department within the construction industry

Knowledge of credit card program administration and billing

Experience effectively utilizing AI to create efficiencies, with the ability to protect sensitive information

How We'll Support You

WE ARE NOW EMPLOYEE OWNED

Employees are beneficial owners through an ESOP (Employee Stock Option Plan) that works through a qualified retirement plan.

Perks/Benefits 

• Comprehensive Benefits
• Health/Life insurance
• 401(k) retirement plan
• Short/Long term disability
• Paid time off and holidays
• Paid lodging, per diem, and transportation provided for out-of-town work
• Employee focused work environment
• On-the-job mentoring and training
• Internal job postings
• Performance and salary reviews
• Employee feedback program
• Safety-first and drug free work environments
• Bonuses and incentives for working safely
• Company provided tools and basic safety equipment
• PPE allowances with no restrictions on vendors
• Weekly pay with premium pay for Sundays and holidays
• Advancement through defined employee career paths
• Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
• Scholarship opportunities for dependent children

Additional Eligibility Qualifications

This position requires the completion of a thorough background and pre-employment drug and alcohol screening. In accordance with The Company’s Drug and Alcohol policy, employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested.

AAP/EEO Statement 
This Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

ADA Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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