Payroll and Accounts Payable Manager

Earn up to $3,000 in incentive pay during your first year of employment! 

Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS’ diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent; aiding a farmworker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures. 

Benefits:
To support its team members, UMOS offers highly competitive compensation as well as a benefits package including: 

• Paid time off that will increase over your years of service
• 15 paid holidays annually
• A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment
• The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses
• A variety of support services to promote well-being through the employee assistance program
• Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees’ eligible compensation.

Payroll and Accounts Payable Manager Job Compensation:

• Starting $81,059.78 to $101,324.72 / Exempt Salary Per Year

Essential Duties and Job Responsibilities: PAYROLL  

• Responsible for all aspects of payroll operations, including developing and maintaining systems, coordinating timekeeping, processing, and overseeing payroll transactions, such as salaries, benefits, deductions, taxes, and third-party payments. 
• Supervise, coach, and develop the payroll staff. 
• Ensure payroll is completed in a timely manner. 
• Develop, maintain, and abide by comprehensive procedures and regulations for all aspects of payroll processing. 
• Develop and maintain training resources for staff and managers.   
• Promptly resolve payroll issues and discrepancies. 
• Collaborate with human resources and accounting teams on payroll issues. 
• Responsible for monitoring, overseeing, and processing 401(k) activity including employee and employer contributions as well as other 401(k) activities such as reporting and audit. 
• Monitor and balance related general ledger account balances. 
• Coordinate and process requests from external auditors, including financial audits as well as program monitoring. 
• Oversee the processing of all weekly, monthly, quarterly, and annual federal, state, and local payroll reports, filings, and deposits.  
• Coordinate payroll activity with UKG and other systems (intranet, Kronos, Sage 300 and Sage Intacct) to ensure payroll continuity and correct posting/reporting of payroll activity. 
• Monitor, process, and record monthly and annual paid time off balances.  
• Serve as the primary backup for company payroll processing. 
• Keep up to date on all federal, state, and local regulations through continual self-driven research, as well as attending webinars and other appropriate training.  

Essential Duties and Job Responsibilities: ACCOUNTS PAYABLE 

• Responsible for the operations of accounts payable, including payments to vendors, clients and employee expense reports and travel reimbursements. 
• Supervise, coach, and develop accounts payable and payroll staff.  
• Develop, maintain, and abide by comprehensive procedures for all aspects of accounts payable processing. 
• Develop and maintain training resources for staff and managers.   
• Provide assistance to UMOS managers and staff in related accounts payable activities. 
• Establish an environment of continuous process improvement with respect to the efficiency and effectiveness of the accounts payable department.  
• Assure timely and accurate disbursement to vendors, clients, and employees. 
• Oversee vendor accounts, including communicating with new vendors to set up account information, responding to payment inquiries, and managing vendor details. 
• Oversee employee expense reports, including travel reports. 
• Oversee of the 1099 tax processing and submission including required IRS compliance components throughout the year.  
• Manage UMOS corporate credit card activity, including enforcement of UMOS policies and procedures. 
• Manage UMOS gift and incentive card activity, including enforcement of UMOS policies and procedures. 
• Coordinate and process requests from external auditors, including financial audits as well as program monitoring. 
• Manage migration of payable activities from Sage to new ERP system. 
• Serve as the primary backup for UMOS accounts payable processing. 
• Keep up to date on all federal, state, and local regulations, for all states that UMOS does business in, for both the payroll and accounts payable processes, through continual self-driven research, as well as attending webinars and other appropriate training courses.  
• Perform other duties as assigned. â€¯ 

Payroll / Accounts Payable Manager Job Qualifications: 

• Bachelor’s degree in business administration, accounting, finance, or related field preferred. 
• Four or more years of payroll experience required. 
• Two or more years of leadership experience preferred.   
• Experience in multi-state payroll and taxes a plus. 
• Ability to work both independently and to work collaboratively in teams.  
• Experience working with generally accepted accounting principles.  
• Working knowledge, experience, and utilization of payroll and financial software applications required.  
• Experience with UKG a plus. 
• Experience with Business Intelligence software a plus. 
• Intermediate to advanced Excel skills required, along with proficient use of other Microsoft applications such as Word, Outlook, Teams. 
• Strong analytical and problem-solving skills 
• Good planning and organizational skills to balance and prioritize workload. 
• Experience working in the not-for-profit industry and grant accounting is preferred. 
• Able to travel and work irregular hours occasionally; ability to work additional hours as necessary. 

Work Environment, Physical, and Sensory Demands: 

Physical Demands: 

• Employee is frequently required to stand, walk, sit, bend.  
• Occasionally required to lift and /or move up to 20 lbs. 
• Occasional travel may be required. 
• Frequently exposed to moderate temperature generally encountered in a controlled temperature environment and outside setting.  
• Noise level in this work is usually semi-moderate.  

 Tools & Equipment Used: 

• iPhone, laptop computers, projectors, copy/scanner machine, computer.  
• Be able to scan documents and encrypt documents as necessary.  
• Use first aid equipment, fire extinguisher.  

Usage varies by position.  

Additional Eligibility Requirements: 

• Employment with UMOS is contingent upon successful completion of a criminal background check prior to employment.  

UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.