Accounts Payable Coordinator

Womble Bond Dickinson (US) LLP seeks an Accounts Payable Coordinator for their Phoenix or Winston-Salem office. The Accounts Payable Coordinator is responsible for supporting the firm’s accounts payable function through the accurate and timely processing of vendor invoices, employee expense reimbursements, and payment transactions. This role plays a key part in maintaining strong vendor relationships, ensuring compliance with firm policies, and supporting the integrity of financial operations.

The position operates in a high-volume, fast-paced environment and requires strong attention to detail, sound judgment, and the ability to manage competing priorities. The Coordinator partners with internal stakeholders across the firm to resolve issues, improve processes, and ensure efficient and compliant payables operations.

Invoice and Expense Processing

• Review and process vendor invoices from receipt through approval, coding, and entry into the accounting system.
• Review and process employee expense reimbursements in accordance with firm policies and guidelines.
• Ensure accuracy, completeness, and proper documentation of all transactions.
• Identify and resolve discrepancies, including pricing, coding, and approval issues.

Payment Processing and Vendor Support

• Assist with weekly and ad hoc payment cycles, including vendor disbursements and employee reimbursements.
• Support timely and accurate execution of payments across multiple channels.
• Respond to vendor and internal inquiries in a professional and timely manner.
• Research and resolve vendor statement discrepancies and outstanding items.

Corporate Credit Card Program Support

• Support the administration of the firm’s corporate credit card program, including onboarding, maintenance, and policy compliance.
• Review transactions for accuracy and compliance with firm guidelines.
• Assist with reconciliations and timely resolution of issues with cardholders and providers.

Controls, Compliance, and Audit Support

• Ensure adherence to firm policies and procedures, including expense reimbursement, tax reporting, and documentation requirements.
• Maintain organized, audit-ready records to support internal and external audit requests.
• Assist with audit inquiries, reporting, and documentation as needed.
• Support sales and use tax review processes, including identification and escalation of issues.

Process Support and Continuous Improvement

• Identify opportunities to improve efficiency, accuracy, and consistency in accounts payable processes.
• Support standardization of workflows and documentation practices across the function.
• Contribute to projects and initiatives that enhance the overall effectiveness of the finance team.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or equivalent experience.
• Accounts payable experience, preferably in a law firm or professional services environment.
• Experience working in a high-volume, fast-paced environment.
• Familiarity with expense reimbursement and corporate card programs preferred.
• Experience with financial systems such as Aderant, Elite, or comparable ERP platforms.
• Familiarity with expense management systems such as Emburse (Chrome River).
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with online banking platforms is a plus.
• High attention to detail and commitment to accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Professionalism and strong customer service orientation.