Accounts Payable Coordinator

Position Summary

This position is responsible for accounts payable invoices and related transactions, vendor relations, and disbursements.

EssentialDuties& Responsibilities

• Record vendor invoices based on item receipts list (GRN) and G/L coding (non-GRN).
• Verify agreement between invoice and purchase orders for rate, freight, quantity, value, etc.
• Obtain resolution on Purchase Order discrepancies from purchasing department.
• Vendor follow-up for timely invoice booking so that bills are not pending more than 5 days.
• Work with vendors to maintain accounts in good standing and resolve any problems that arise promptly.
• Periodically reconcile accounts with vendors and resolve any differences.
• Ensure vendor account information is accurate and complete, including demographics and payment terms.
• Identify and make recommendations regarding any accounts that would benefit from modified terms or credit limits.
• Act as primary accounting point of contact for communication with vendors. 
• Prepare the periodic accounts payable aging report and make specific recommendations for payment runs.
• Generate checks for authorized disbursements and obtain the proper signatures.
• Record authorized electronic payments.
• Maintain an updated Form W-9 for all vendors and issue annual 1099s to appropriate parties.

• Associates or higher degree in business administration, accounting, finance or related field.
• 3+ years’ experience in an accounting department or similar work environment.
• Understanding of the accounting process and accounts payable transactions required.
• Knowledge of office administration and procedures.
• Strong computer aptitude, including expertise with Microsoft Excel, Word, and SAP.
• Basic knowledge of regulatory standards and compliance requirements.
• High level of integrity and dependability with a strong sense of urgency and results oriented.
• Strong organizational and problem-solving skills with attention to detail and accuracy.
• Ability to adapt to changes in the work environment; manage competing demands and deal with frequent change, delays, or unexpected events.
• Excellent verbal and written communication skills.
• Ability to work with minimal supervision and administer multiple tasks and deadlines.