Accounts Payable Coordinator

At Otto Aerospace, we foster a collaborative environment where top talent can innovate, contribute meaningfully, and help drive the next generation of aerospace technology.

Job Description:

Accounts Payable Specialist

About Otto Aviation 

OTTO is developing the world’s first fifth-generation business jet, designed for sustainability through the innovative use of advanced super-laminar aerodynamics and high-precision, net-shaped composites. Flight tests of our technology demonstrator validate a dramatic reduction in fuel burn and allow a sizeable improvement in cabin comfort. Otto Aviation is designing world-class aircraft from first principles physics and delivering ground-breaking aircraft and economic performance. 

About the Role

Otto Aerospace continues its rapid growth, and the need for timely and actionable financial information is becoming more critical. We are seeking an organized and proactive Accounts Payable Specialist to meet the needs of our internal and external stakeholders with prompt and accurate invoice processing and payment services.

What You’ll Do

• Set up new vendors, process changes to existing vendors
• Communicate with vendors regarding initial payment set up, payment status, invoice requests and other inquiries
• Classify vendor tax reporting status based on documentation provided
• Review invoices, and enter/upload invoices in SAP for approval
• Match invoices to approved purchase orders, research any discrepancies
• Review business expense reimbursements comply with company policy, have adequate support, and code to correct GL account
• Daily review of corporate credit card charges, expense coding, department classification and receipts
• Weekly payment process identifying invoices due and payable and payment method (ACH, wire, online bill pay)
• Reconciliation of payments processed (accounting system/bank)
• Month-end close support (credit card statement reconciliation, cutoff of invoice process and AP sub-ledger to GL reconciliation, AP KPI’s)
• External audit support
• Maintain financial records in accordance with GAAP and organizational standards
• Support critical finance transformation projects (automation, systems implementation) for the Accounts Payable function
• Develop an expanding understanding of Otto Aviation’s business and accounting practices, systems, and procedures

Who You Are

• High school diploma at a minimum, associate’s degree in business, accounting or finance, preferred

Experience

• At least 3 years of experience in a similar role

Required Skills

• Experience with SAP and Concur
• Proficient in processing invoices with purchase orders
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Excel expert user, MS Word, data entry skills
• Job related technical knowledge necessary to complete the job (basic accounting, sub-ledger to GL interface, knowledge of full accounts payable cycle)
• Ability to handle sensitive, confidential information
• Understanding of current accounting trends
• Ability to problem solve
• Critical thinking skills
• Ability to investigate and research invoices and purchase orders

Where You'll Be 

This is a remote role with occasional travel to Fort Worth, Texas and/or Jacksonville, Florida.

Benefits

Otto Aerospace provides a robust benefits package that includes competitive salaries, subsidized medical, dental, and vision coverage, 401(k) opportunities, paid short term disability, voluntary long-term disability and additional term life, with 15 paid days off, 13 paid holidays, and paid sick leave. Depending on seniority and role, some roles qualify for potential bonuses and stock options. 

Otto Aerospace is an Equal Opportunity Employer  

We are committed to diversity, equity, and inclusion in every aspect of our hiring process. All applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We believe that a diverse team brings fresh perspectives, innovative ideas, and greater success. The more inclusive we are, the stronger we become. Applicants must be legally authorized to work in the U.S. 

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!