Accounts Payable Coordinator

Summary: Staff designated at Dickinson Wright PLLC (“the Firm”) as Accounts Payable Coordinator are responsible for providing professional support services to Attorneys and Clients of the Firm as assigned on a full time basis unless otherwise arranged with the Firm.  Such services frequently, but do not necessarily include providing accounting support to Attorneys and Clients.

Essential Duties and Responsibilities:

Essential duties and responsibilities of staff designated as Accounts Payable Coordinator at the Firm include but are not limited to:

1. Voucher review/input and remittance processing in a multi-currency, multi-entity environment including:
   • Review and approve incoming payment requests and support in Chrome River
   • Export/modify voucher files from the invoice routing and approval software to the firm’s core accounting system
   • Post vouchers in the core accounting system
   • Issue payments on a daily, weekly or monthly basis, as required
   • Distribute payments via US Mail or interoffice mail
   • Electronically file Accounting copies and support documentation
   • Process outgoing wire transfers and ACH payments, as needed
   • Review and research vendor statements and general inquiries
   • Stale-dated payment research and corresponding void/reissuance
2. Serve as back-up in the processing of staff and attorney expense reimbursement request in accordance with established firm policies and IRS guidelines with a high degree of accuracy in a multi-currency and multi-entity environment, including:
   • Communicate issues in a diplomatic manner
   • Prepare direct pay/ACH and check payments on a weekly basis
   • Complete payment reconciliation to accompany disbursements
3. Maintain access to the firm’s PACER account and process quarterly invoice for payment;
4. Import, review, process and reconcile firm-issued JPMorgan Chase Visa credit card items to ensure timely payment of the monthly statement and recording of transactions to client work-in-process and the general ledger, including follow-up communication and compliance reporting;
5. Reconcile firm deposit accounts with various international and governmental agencies to the general ledger to ensure fund availability and timeliness of cost recording for client recovery;
6. Perform other tasks and projects as requested by the Accounts Payable Manager

Qualifications, Skills and Abilities Required:

Accounts Payable Coordinator must:

1. Have an Associate’s degree in Accounting preferred or 3-5 years related experience in a professional service setting;
2. Strong written and verbal communication skills;
3. Demonstrated technical proficiency with business and accounting software applications (ex: Microsoft Excel, Microsoft Word, Microsoft Outlook, Chrome River, Concur, Elite 3E);
4. Possess the ability to work independently to meet established deadlines;
5. Possess the ability to assume responsibility and takes ownership of work;
6. Possess the ability to have attention to detail, while understanding the big picture;
7. Possess problem solving skills/ability to transfer technical knowledge from one assignment to the next;
8. Possess strong organizational skills.

Working Conditions:

Normal law office environment with little exposure to noise, dust, temperature.   

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Please note that a variety of factors determine compensation, including geographic location, experience, relevant degrees and certifications, and other applicable factors authorized by law.

Dickinson Wright offers a generous benefits package for eligible fulltime employees within our U.S. offices, including health, dental, and vision; 401(k) and profit sharing plans; paid vacation; and parental leave. Additional elective programs include: a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.

We are an equal opportunity employer.  All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.