Accounts Payable Clerk

Lone Mountain Land Company (LMLC) was formed by private equity firm CrossHarbor Capital Partners to manage the planning, entitlement, building, marketing, and sales of premier resort communities in and around Big Sky, Montana. In addition to real estate and construction, we support world-class operations at Spanish Peaks Mountain Club and Moonlight Basin while overseeing the transformation of Town Center and more. 

Company websites: lonemountainland.com and crossharborcapital.com

Purpose: The Accounts Payable Clerk is responsible for various accounting and administrative tasks related to Yellowstone Club and Lone Mountain Land Company. This position has a primary focus on vendor management, data entry, invoice and payment processing. 

Major Responsibilities:

• Ensure that each Member and guest receives outstanding service in a friendly environment which includes greeting and acknowledging every Member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service.
• Empowered to guarantee total Member satisfaction, display hospitality and professionalism to our Members at all times, take pride in representing Yellowstone Club professionally with our Members and guests and assure that all transactions are handled in a legal and ethical manner.
• Understand and apply all property safety and security procedures to maintain a secure and safe environment for team members, Members, and guests at all times. In the event of an accident or emergency, seek medical attention if necessary and contact the Assistant General Manager or Human Resources immediately. 
• Maintain a favorable working relationship with all Yellowstone Club team members to foster and promote a positive working environment.

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process daily AP mail and emails for specific assigned departments.
• Sort and route invoices to local AP staff or to purchasing/admins within the business
• Manage vendor relationships. Ensuring all W9s, 1099s, and vendor information is filed securely and accurately
• Execute expedited payment processing in a timely and accurate manner
• Distribute weekly and monthly AP reports to the company
• Perform periodic reconciliation of major credit accounts or accounts with a high volume of transactions
• Perform statement reconciliation across multiple companies with a keen eye for detail

Other Duties and Responsibilities:

• Assist in month end closing.
• Provide reports to VP’s/Directors as requested.
• Responsible for special projects, such as preparing 1099 forms, assisting with the yearly audit, and the preparation and payment of property taxes.
• Perform all duties and responsibilities in a timely and efficient manner in accordance with established company policies, procedures, and standards of service to achieve the overall objectives of this position.
• Meet departmental productivity, organization and consistency standards.
• Maintain a positive and respectful attitude.
• Treat Members, guests, vendors, customers and co-workers with professionalism and respect at all times. 
• Maintain privacy at all times.
• Maintain a clean and neat appearance at all times. 
• Communicate regularly and effectively with all employees, supervisors, managers and directors.
• Perform work in a safe and high quality manner.
• Must be able to work flexible work hours/schedule including evenings, weekends and holidays. Long hours may be required due to business demands.
• Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time.

Disclaimer: 

This job description is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties, tasks and responsibilities being performed by people assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. 

Experience/Education Required

High school diploma, GED or vocational training or job-related course work; A minimum of 2+ years working in an accounting field; Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology.

Experience/Education Preferred

Proficiency in Sage Intacct and SAP Concur systems; Degree in business, finance, accounting, or related.

Certificates & Licenses

Valid State Driver’s License

Computer Skills

Advanced knowledge of Microsoft Excel;Intermediate knowledge of other Microsoft office products. 

Language Ability

Able to speak clearly and effectively with Members, guests, co-workers, vendors and other company departments. Able to write clearly and legibly. 

Math Ability

Able to perform basic math calculations.

Reasoning Ability

Ability to solve basic problems and/or know when it is necessary to get a manager to assist in problem solving.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this position is usually performed in a climate-controlled environment. However, the employee may be required to work outside in extreme heat, cold, rain, wind, snow or inclement weather as the demands of the position so dictate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to walk and work with hands and arms and lift up to 20 pounds. The employee is frequently required to talk and/or hear. The employee is constantly required to use their vision to perform an activity such as but not limited to: preparing and analyzing data and figures, viewing a computer terminal, extensive reading and determining the accuracy, neatness, attention to detail, and thoroughness of the work assigned.The employee is constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer. 

Receipt and Acknowledgment 

I acknowledge and understand that: 

• The job description provides a general summary of the position in which I am employed. The contents of this job description are job requirements and, at this time, I know of no limitations which would prevent me from performing these functions with or without accommodation. I further understand that it is my responsibility to inform my supervisor if at any time I am unable to perform these functions. 
• Job duties, tasks, work hours and work requirements may be changed at any time due to business demands, by the company. 
• Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules and regulations of the company.
• I have read and understand this job description as outlined herein. I have been allowed to ask questions in order to clarify any points listed on this job description.

Benefits:

Medical, Dental, Vision Insurances Offered

Flexible Spending Account

Health Savings Account with Employer Contribution

Employee Life Insurance – paid by Employer

Voluntary Life & AD&D Insurance options

Long Term Disability – paid by Employer

Short Term Disability – paid by Employer

401K Retirement Plan with Employer Match

Identity Theft Insurance

Critical Illness Insurance

Accident Insurance

Pet Insurance

Employee Assistance Program

Paid Time Off

Free Ski Pass - subject to availability at time of hire

LMLC Operations, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.