Accounts Payable Clerk II

The accounts payable clerk II audits invoices that are submitted to AP via email and then created by our ERP system. After ensuring accuracy and correcting any errors, the invoices will be processed through for payment either by matching to a PO or routing through the non-PO system. Other responsibilities include corresponding with internal and external customers regarding invoice status questions, collaborating with internal departments to resolve holds, and reconciling vendor statements. 

Complete the pre-audit for all invoices that come into the AP queue based on letter assignments, and processing for payment by either matching to a PO (which contains the coding and approval) or routing through our non-PO system for coding and approval (40%). 

Answer internal and external customer questions related to invoice status that come in via phone or email (15%). 

Work with requestors, Procurement, and other various departments to resolve holds for invoices in a “Needs Revalidation” status (15%). 

Resolve invoices in a “Not Validated” status, including invoices without a PO number referenced. (15%). 

Analyzing and reconciling statements, which involves identifying invoices not in our system and requesting invoice copies (15%). 

High school diploma/high school equivalency. 

Two years' work experience in accounts payable area. 

Excellent computer skills to gain an understanding of the accounts payable system. Effective interpersonal skills, customer focus and the ability to work as a member in a team-oriented environment. Effective oral and written communication skills. Effective analytical and problem-solving skills. Ability to prioritize and handle multiple tasks and projects concurrently. Must understand use tax issues. Attention to detail to transmit information accurately and understandably in both written and verbal formats.