Accounts Payable Clerk

Clear Construction is seeking a motivated and detail-oriented individual to join our team as a  Account Payable Clerk. This position plays a critical role in ensuring smooth financial operations for our clients and team members. The ideal candidate will be organized, reliable, and possess a strong ability to multitask effectively. 

This role is 100% on site in our Santa Barbara office. If you are interested in growing your career in finance, we want to hear from you!

RESPONSIBILITIES  

•  Assist with basic bookkeeping tasks, including data entry, invoice processing, , and expense tracking.
• Help maintain accurate financial records and documentation for various projects.
• Collaborate with the accounting team to ensure timely and accurate monthly, quarterly, and yearly financial reporting.
• Monitor  accounts payable to ensure timely payments .
• Process invoices and payments, including credit card receipts using approval routing software, accounting system and payment processing system.
• Match purchase orders, packing slips, and invoices for accuracy.
• Verify proper approvals are obtained before payment processing, and report on any delays for issues.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare positive pay files for payment batches.
• Monitor vendor accounts to ensure payments are made within terms and avoid late fees. Provide management recommendations on early pay discounts and other opportunities for cost savings.
• Respond promptly to vendor inquiries regarding payment status.
• Assist with period-end closings by ensuring all AP transactions are posted accurately.
• Collaborate with other departments to resolve invoice or payment issues.
• Provide customer service to internal stakeholders and vendors.
• Assist with audit requests by providing AP documentation as requested.
• Create and generate reports as requested.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

MINIMUM EXPERIENCE REQUIRED 

• High school diploma or equivalent; associate degree in accounting or related field is a plus.
• Proven experience in accounting roles preferred.
• Familiarity with basic accounting principles and bookkeeping procedures is desirable.
• Proficiency in using  Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Sage Intacct. 
• Excellent communication skills, both written and verbal, with a strong attention to detail.
• Ability to maintain a high level of confidentiality and professionalism.
• Strong organizational and time management skills to handle multiple tasks and deadlines efficiently.
• Positive attitude, friendly demeanor, and a team player mindset.
• Experience with Procore construction software is a plus. 
• Ability to handle multiple tasks and duties simultaneously while maintaining a high attention to detail. 
• Excellent oral communication skills, exemplified by a clear and professional manner of speaking. 
• Work on-site in our Santa Barbara office full-time.  

Benefits

• Competitive salary with yearly reviews
• Medical, Dental, and Life Insurance
• 401(k) with company match
• Paid time off and sick leave
• Tuition reimbursement for continuing education
• Referral bonuses
• Work in Santa Barbara’s “Funk Zone”—just blocks from the beach
• Open, collaborative office space  
• A non-hierarchical culture where every voice matters

Our Core Values

 Passion: Care for our clients, our work, and our company.
 Brilliance: Be bright, be positive, be exceptional.
 Precision: Absolutely no detail is too small.
 Persistence: The greater the pressure, the brighter the diamond.

Physical Job Description 

The typical working conditions, equipment used, and essential physical tasks described here represent those that an employee must meet to perform this job's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Statement of Employer's Rights 

This job description does not list all of the duties of this position. You may be asked by management to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description.  

 Clear Construction has the right to revise this job description at any time. This job description is not a contract for employment, and either you or the Company may terminate employment at any time, for any reason.