Accounts Payable/Billing Coordinator

ACCOUNTS PAYABLE / BILLING COORDINATOR

JOB SUMMARY

The Accounts Payable / Billing Coordinator is responsible for supporting accounts payable and  revenue integrity by ensuring accurate and timely, compliant billing for media and campaign activity. This role validates documentation, reconciles billing details, and identifies discrepancies that could impact client invoicing accuracy, month-end close, or financial reporting. Working across Finance, Media, and Account teams, the Billing Coordinator strengthens billing quality at scale through disciplined review, clear issue resolution, and organized, audit-ready documentation.

WHO WE’RE LOOKING FOR

• Detail-oriented billing professional with strong quantitative skills

• Organized operator managing multiple billing cycles and deadlines

• Collaborative partner across Media and Account teams

• Proactive problem solver

KEY RESPONSIBILITIES

• Validate and create new vendor records

• Serve as the primary point of contact for Accounts Payable inquiries, responding promptly to vendors and internal stakeholders

• Collaborate with Media and Account teams to clarify billing requirements and resolve issues

• Verify proof of performance and billing requirements

• Prepare pre-bills, final invoices, and supplemental billing packages

• Prepare, review, and reconcile client and vendor invoices

• Investigate billing discrepancies and coordinate timely resolutions

• Prepare weekly ACH payment batches for approval and processing

• Support month-end close activities

• Maintain accurate, audit-ready billing documentation

• Identify recurring issues and recommend process improvements

• Perform other related duties as assigned

REQUIREMENTS

• 1–3+ years in billing, media finance, or accounting

• Agency or media experience preferred

• Strong attention to detail and numeracy

• Ability to manage multiple deadlines

• Clear communication skills

OUR COMMITMENT TO CULTURE:

At Miles Partnership, we are driven by our commitment to actively evolve inclusive marketing industry practices, drive innovation within the company and empower our team, our clients and the communities we serve. We will make intentional actions to build a work culture where our team members are always heard, empowered and valued. We will provide a culture of service where we enable our teams and clients to meaningfully engage with their communities, share and tell their stories through travel, and lead a movement across the broader tourism industry to influence social change and ensure open access to travel for all.

                                                                                                               Miles Partnership, LLLP are equal employment opportunity employers.

                                                                                                                                            http://www.milespartnership.com/