Title | Accounts Payable Associate – Part Time |
jOB # | JD - 145 |
Date | June 15, 2026 |
FLSA | Non-Exempt |
LOCATION | McHenry |
REPORTS TO | Accounting Manager |
POSITION SUMMARY | Performs daily accounting activities involving accounts payable. |
RESPONSIBILITIES | - Process and verify vendor invoices, employee expense reports, and payment requests while ensuring compliance with company policies and approval procedures.
- Assist with payment processing through ACH, check, and other approved payment methods, maintaining accuracy and timely disbursement.
- Maintain organized accounts payable records, including vendor files, tax documentation (W-9s), and supporting financial records.
- Develop and maintain positive vendor relationships by addressing inquiries, resolving payment discrepancies, and ensuring timely issue resolution.
- Collaborate with Customer Support and Shipping/Receiving departments to verify invoice accuracy and reconcile supporting documentation.
- Support the Accounting Manager with general ledger account analysis by tracking and entering expense data into weekly financial reporting spreadsheets.
- Assist the Accounting Manager with maintaining and updating freight analysis reports and related accounting documentation.
- Identify and recommend process improvements that enhance efficiency, accuracy, communication, and overall workflow effectiveness.
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EDUCATION & EXPERIENCE | - Associate or bachelor’s degree in accounting, Finance, or a related field preferred.
- 1–3 years of experience in Accounts Payable (AP) or a related finance/accounting role.
- Working knowledge of accounts payable processes, invoice processing, and vendor management
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SKILLS | - Strong attention to detail with excellent problem-solving abilities.
- Effective written and verbal communication skills.
- Able to work both independently and as part of a collaborative team.
- Professional, courteous, and customer-focused when representing the company.
- Strong interpersonal skills and ability to interact positively with clients, customers, and colleagues.
- Proficient in basic computer applications, including Microsoft Word, Excel, and PowerPoint.
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