Accounts Payable Associate

If you’re looking for an opportunity to do meaningful work in your community, join the passionate, community-minded team at Northeast Kingdom Human Services (NKHS) is a 501(c)(3) private not-for-profit organization operating with the purpose of promoting a high quality, comprehensive community mental health program in Vermont’s beautiful Northeast Kingdom. Our mission is to enrich communities and enhance the ability of individuals and families to improve their lives. NKHS is a Designated Agency contracted with the State of Vermont to provide the highest quality of service in the areas of adults with intellectual/developmental disabilities, children and youth with serious emotional disabilities, and adults with mental health and substance use challenges.  We serve the populations of Caledonia, Essex, and Orleans counties through a wide variety of targeted programs for individuals of all ages. NKHS has employees providing case management, community and home supports, residential care, psychiatry, medication management, therapy, vocational supports, school based counseling, emergency care, and respite services. These services are provided annually to nearly 4,000 of our local community members, helping them overcome challenges and achieve health in mind, body, and spirit. Visit us at NKHS.org Check out Life in the NEK of Vermont!

Accounts Payable Associate

Are you detail-oriented, organized, and passionate about delivering excellent service? We're looking for an Accounts Payable Associate to join our team! In this role, you'll oversee the timely processing of vendor invoices and payments, maintain accurate financial and vendor records, and provide exceptional support to both colleagues and vendors. Your work will play an important part in ensuring compliance, supporting financial accuracy, enhancing vendor relationships, and keeping our Business Office operating efficiently and effectively.

Duties & Responsibilities

Invoice Processing & Coding

• Collect invoices from mail, email, company specific portals, supervisors, managers, and system uploads.

• Verify invoice accuracy and required documentation.

• Code invoices accurately to the General Ledger.

• Ensure proper authorization according to procurement policies.

• Process payments via check, ACH, direct deposit, or other approved methods.

• Monitor open invoices and maintain timely workflow.

Vendor Management & Communication

• Maintain accurate vendor master files, including W-9s for 1099 reporting.

• Serve as contact for vendor inquiries regarding payment status.

• Respond to staff questions related to invoice processing and GL coding.

• Resolve discrepancies with vendors or staff promptly.

Month-End & Year-End Close

• Run A/P month-end reporting and reconcile to the General Ledger.

• Help prepare and distribute annual 1099 forms per IRS regulations.

General Business Office Support

• Scan, file, and maintain both digital and paper records.

• Assist with sorting daily incoming mail.

• Back up order office supplies and maintain inventory levels.

• Perform other duties as assigned.

Qualifications

• High school diploma required; Associate’s degree preferred.

• 1–2 years of accounting or related experience required.

• Experience in nonprofit or healthcare environments preferred.

• CAPP certification preferred but not required.

SALARY & BENEFITS

• $19.50 - $23.84 per hour, depending on qualifications
• Health and dental insurance.
• 403b retirement plan with Agency contribution and match.
• Generous paid time off, 12 sick days and 12 paid holidays.
• Outstanding employee wellness program

• Exceptional benefits package including low-cost medical and dental, short-/long-term disability coverages, life insurance, employee assistance program, and additional optional benefits.