Accounts Payable & Payroll Specialist (Part-Time Term)

About Us:

Behind every innovative new medical device, new healthcare policy, and research into new treatments, there’s a literature review. At DistillerSR Inc., we’re changing the way that scientific research is conducted. 

Founded in 2008, DistillerSR is the world’s leading AI-enabled workflow automation and evidence management platform for streamlining the production of critical literature-based health research. DistillerSR is used by 80% of the top 10 global medical device and pharmaceutical companies to inform life-changing product research, prepare regulatory submissions and to monitor for safety issues with medical products once in market.

At DistillerSR, we have three core values: Always Leading, Always Innovating, and Always Trusted. Our amazing team lives these values every day and our customers trust us to bring them innovative, world-leading solutions that power their important work. 

Scope of the Role:

DistillerSR Inc. is seeking a detail-oriented Accounts Payable & Payroll Specialist to support our Finance team on a 13-month contract. Reporting to the Senior Controller, this role is responsible for payroll processing, accounts payable administration, Float transaction processing, and employee expense management. 

Approximate breakdown of role will be 65% accounts payable and 35% payroll responsibilities. This position will be 3 days/week.

Duties and Responsibilities:

• Process semi-monthly payroll using PowerPay, maintain payroll records, and prepare related payroll journal entries/support for review and approval.
• Process vendor invoices and payments and reconcile vendor accounts.
• Review and process Float card transactions and employee expense submissions, including follow up on missing receipts and documentation.
• Maintain prepaid expense schedules and related accounting records.
• Perform month-end accounts payable reconciliations and support related closing activities.
• Maintain accurate financial records and resolve payroll, vendor, and employee inquiries.

Note: Duties are not limited to those listed above. Additional duties may be assigned as required. However, reasonable consultations with personnel will be made, if possible, under business conditions. 

Required Skills & Qualifications

• Diploma or certificate Bookkeeping / Payroll Administration, or a related field.
• Experience with QuickBooks and Float or similar expense management tools is considered an asset.
• 2+ years of experience in payroll and accounts payable.
• Experience using payroll software.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and Microsoft Office.
• Ability to work independently and manage multiple priorities.

Compensation

Hourly rate: $27.83 to $33.13

Term: 13 months, 3 days/week

Compensation is determined based on factors such as experience, skills, and overall fit for the role. 

We're a dynamic and innovative B2B SasS firm who leads in our market and we're looking for agile, growth-minded individuals who want to join and make a positive impact doing purposeful work. We offer:

• Flexible work hours and work arrangements
• Annual winter holiday shutdown
• Professional development support
• Career growth opportunities
• Great culture working in the heart of the Kanata North Tech Park

As part of our recruitment process, we may utilize artificial intelligence tools to support or assist the review of applications. These tools may help us identify candidates whose qualifications best match job requirements.

DistillerSR Inc. is committed to providing a respectful, welcoming, and inclusive work environment where every single employee can bring their full self to work, thrive, and be successful. Please let us know if you need any accommodation during the recruitment process.