Accounts Payable Administrator

This is an opportunity to be part of a dynamic team within the Finance function. 

As the Accounts Payable Administrator, you will report into the AP Team Lead.  This is a key position within the Finance Structure and will be responsible for the processing of Accounts Payable transactions.

Location: 5 days onsite at our manufacturing facility in Loughrea, position is eligible for Hybrid after probationary period.

As our Accounts Payable Administrator, your key responsibilities will be as follows:

• Ensure all invoices are processed appropriately using the correct channels to route/process invoices ensuring the purchase follow the purchase to pay policy. 

• Processing of invoices accurately, 2-Way and 3-matching of Invoices to purchase order and GRN. 

• Manage the open purchase orders and GRNI report to ensure accurate cash flow reporting and vendor payments terms are met. 

• Creditor reconciliations are completed monthly and that reconciling items are resolved timeously 

• Assist AP Lead with creditor payment projections for cashflow on a weekly basis. 

• Assist with the transition to a new ERP system in the near future. 

• Review the controls in place and make recommendations to enhance the internal controls to prevent unauthorised/inappropriate transactions being captured 

• Coordinate with back-office functions being performed by other group companies, ensuring the correct procedures are being followed 

• Administration and processing of company travel, credit card and out of pocket expenses. 

• Management of all the AP inboxes 

• Vendor setup and internal checks and verifications completed. 

• Processing payments runs ensuring the payment process is streamlined to minimise the number of payment runs being processed on a daily/weekly/monthly basis 

• Work cross-functionally with other finance colleagues to streamline the Procure to Pay process 

• Ensure there is no manual circumvention of controls, that the Delegation of Authority is followed and that any instances of non-compliance are investigated and loopholes closed off 

• Provide training and constant feedback to other business users as to the correct procedures to be followed for invoices to be processed  

• Transact Intercompany invoices in a timely manner. 

• Actively identify opportunities to streamline the workflow process and reduce the administrative burden 

Skills & Competencies 

• Organisational skills, personal efficiency, time management skills and the ability to prioritise competing demands are key communication skills. 

• Ability to build relationships and collaborate with others is vital.  

• Strategic decision-making within the business as an influencer.   

• Being able to understand company finances, resourcing and ultimate aims of the business is important role-modelling. 

• Demonstrate and lead on the values, initiatives and culture of an organisation. 

• A strong working knowledge of best practice processes, change management implementation, coaching and mentoring. 

• Demonstrated ability in prioritising key initiatives, driving growth and setting targets and KPIs to monitor the performance 

• Positive and proactive person who is energised by having great responsibility 

• Practical, action-orientated approach to managing priorities and teams. 

Qualifications & Experience: 

• 3rd level qualification or equivalent. 

• Multinational experience (preferable but not essential) 

• 3 years + experience in an AP role, pharmaceutical/healthcare experience would be an advantage. 

• Excellent written and communication skills. 

• Strong computer skills in MS Office