Accounting Technician

LIFELONG LEARNING ADMINISTRATION CORPORATION

Full Time, Monday - Friday; 8 a.m. - 4:30 p.m.

The Lifelong Learning Advantage

At Lifelong Learning, our mission is to support our client schools so they can concentrate on improving educational outcomes and student success. We continue to be a strong, positive force, pioneering the way education is delivered to all students.

Learn more about us at https://llac.org/  

How You Will Make an Impact

The Accounting Technician will process invoices, track, and record payments in an accurate, efficient, and timely manner using the organization’s accounting software for multiple entities. This position will have a daily, ongoing impact on financial transactions utilizing proper coding, keeping the company on track, on time, and on good terms with valued partners including vendors and other internal departments. This position reports to the Controller or designee.

RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Review invoices for appropriate documentation and approvals prior to payment.
• Review and resolve discrepancies and issues between vendor and customer.
• Verify and audit vendor’s accounts for completeness and accuracy according to established internal controls.
• Prepare and maintain all invoices, supporting documents and distribute checks according to established procedures.
• Verify receipt of materials (e.g. Packing slips) or services and match invoices and other documentation necessary to process payment.
• Prepare and review Accounts Payable aging reports for payment processing.
• Perform invoice and general-ledger data entry.
• Ensure payment to vendors and employees including, but not limited to electronic funds transfers, are process according to department timelines.
• Respond to inquiries and requests from employees, clients and vendors.
• Ensure vendor information is kept current in the accounting system.
• Perform periodic checks of open purchase orders to ensure the payments will be process timely and accurate.
• Embrace changing technologies and procedures to improve efficiencies and methodology.
• Support with auditing, processing, and filing to the Finance Department, when necessary.
• Support the company in optimizing its financial transactions and systems.
• Strengthen and grow relationships with vendors and suppliers through timely payments.
• Assist in streamlining and improving the accounts payable process.
• Assist with monthly and year-end close out processing and procedures.
• Adhere to attendance policy, attend staff meetings and trainings.
• Perform administrative duties, responsibilities, and activities as assigned. These may be changed or modified from time to time.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge and understanding of basic principles of finance, accounting and bookkeeping.
• Knowledge and understanding of the Organization’s culture, business units, services, and products.
• Ability to multitask and process invoices for multiple entities.
• Ability to use discretion in handling confidential information.
• Ability to read, understand information and carry out oral and written directions.
• Ability to handle multiple competing assignments and deadlines while being flexible and adaptable.
• Ability to establish and maintain positive and productive working relationships with employees, management, clients, and vendors.
• Ability to learn new systems and technologies.
• Ability to perform data entry with attention to detail and maintain records correctly.
• Ability to work in a high-volume and fast-paced environment.
• Self-sufficient, resourceful, and committed to providing excellent customer service.

MINIMUM QUALIFICATIONS:

• Completion of High School Diploma or General Education Diploma required. Accounting Certificate, College degree or equivalent training in accounting is preferred.
• 3 years’ experience in Accounts Payable.
• Proficient in accounting software applications (Abila MIP and Microix) is preferred.
• Proficient in 10 Key by touch.
• Intermediate level of skills in MS Office (Word, Excel, PowerPoint, Outlook) and other technology applications.
• Ability to travel in performance of job duties is required.
• Ability to lift, carry, push, and pull objects weighing up to 10 pounds.

PHYSICAL REQUIREMENTS:

• Mental Demands: medium workflow management, low project coordination, and medium people engagement.
• Finger Dexterity: primarily using the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Average Hearing: hearing average or typical conversations and receiving ordinary information.
• Average Visual Abilities: normal acuity necessary to prepare or inspect documents and operate office equipment.
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required.
• Prolonged period sitting at a desk and working on a computer.
• Working in a low to moderate noise environment with frequent deadline pressures.