Accounting Technician II (Payroll)

POSITION TITLE
1431 ACCOUNTING TECHNICIAN II (PAYROLL)
GENERAL DEFINITION AND CONDITIONS OF WORK

Performs difficult technical work in the processing of the payroll and employee deductions; does related work
as required. Work is performed under the regular supervision of the Supervisor/Coordinator of Finance.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible
amount of force frequently or constantly to move objects; work requires reaching, fingering, grasping and
repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the
spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is
required for preparing and analyzing written or computer data, operation of machines, determining the
accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not
subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated
with
? Preparing and maintaining payroll and related records and files; preparing reports.
? Processes semi-monthly payroll; inputs new contracts, pay changes, transfers, resignations,
encumbrances and account distributions; inputs salary supplements and stipends information for no
planning period, athletics, extra-curricular duties, department heads, etc.;
? Responsible for proration of salaries, summer pay deductions and miscellaneous pay.
? Responsible for payroll deductions including workers’ compensation docks, garnishments, child
support, tax liens, bankruptcy deductions, tax withholdings, etc.;
? Responsible for extended leave payroll calculations for FMLA
? Prepares a variety of spreadsheets used for payroll verification;
? Meets with new hires; explains payroll procedures when required;
? Prepares federal and state electronic transmittal of funds; prepares, maintains and generates a variety
of required reports, forms and spreadsheets;
? Prepares quarterly taxes and unemployment required reports, forms and spreadsheets;
? Prepares complex computer reports used to project and analyze expenditures and proposals;
? Works with Senior Accountant regarding general ledger and all journal entries;
? Assists and prepares information for auditors;
? Prepares and maintains employees’ use of school board vehicle benefit tax and group life insurance
benefit tax;
? Works with all Financial Software including Microsoft, Google, Frontline and LINQ;.
? Responsible for processing and reconciling all docks resulting from leave shortages and leave without
pay.
? Works with Virginia Short Term Disability and Long Term as related to VRS Hybrid;
? Works closely with the Chief Financial Officer regarding salary scales;
? Assists with balancing with the Supervisor/Coordinator for month and Year end;
? Performs related tasks as required and assigned.

Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of
every task or responsibility.

KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the school payroll system and benefit program administration; thorough knowledge
of bookkeeping terminology and methods; general knowledge of accounting theory and principles, and their
application to the accounting transactions of the area assigned; general knowledge of standard office
procedures, practices and equipment; skill in the use of computer equipment; ability to establish and maintain
effective working relationships with associates and the general public; ability to follow detailed and written
instructions; ability to prepare complex financial records and reports.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from high school supplemented by
course work in bookkeeping and accounting and considerable experience involving the maintenance of
payroll and financial records.

FLSA STATUS
Non-exempt

AA/EOE STATEMENT
This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation,
gender identity or expression, age, disability, or national origin.

JOB REVISION INFORMATION
Revised: 09/2026
Created: