Accounting Specialist

Supervisor: Director of Finance/Controller 

Department: Operations 

Team: Finance 

Primarily Collaborates With: Executive Office Staff Teams, Members, Volunteers, Chapters

Position Type: Full-time, Exempt

GENERAL DESCRIPTION

The Accounting Specialist supports the day-to-day financial operations of Alpha Delta Pi Sorority, Alpha Delta Pi International Housing, and ADPi Properties ensuring the integrity of accounting records, compliance with nonprofit accounting standards, and the timely delivery of accurate financial reporting. Working closely with the Director of Finance/Controller this role manages the day-to-day accounting activities, including reconciliations, cash management, fixed assets, inventory, and month-end close processes.

 This position supports accounting operations, financial reporting, budgeting, internal controls, cash management, audit coordination, and regulatory compliance while providing responsive and professional service to internal and external stakeholders.

DUTIES PERFORMED

 Accounting Operations & Financial Reporting

• Manage assigned day-to-day accounting operations, ensuring accurate and timely processing of journal entries, accounts payable, accounts receivable, billing, and cash receipts
• Manage inventory through auditing, forecasting, procurement, and tracking
• Manage assigned month-end close tasks
• Perform account reconciliations and investigate variances
• Support financial analysis and reporting for Executive Office leadership
• Assist in the preparation and administration of the organization's annual operating budgets
• Manage fixed asset accounting, depreciation schedules, and royalty reporting
• Manage major billing cycles (International, Insurance, and Delta Member billings)
• Manage chapter accounting software uploads, transactions, and reconciliations into the organizations accounting software
• Support the preparation of the organization's annual audit

Systems Integration and Process Improvement

• Play a lead role in implementation, maintenance, and ongoing support for new financial systems
• Identify opportunities to improve accounting processes, controls, reporting, and workflows, and assist with implementing approved improvements
• Maintain accurate accounting policies, procedures, and documentation
• Partner with colleagues across Finance, Information Technology, Data, and other functions to improve the accuracy and efficiency of financial information

Organizational Collaboration

• Provide accounting support to the Chapter Finance Coordinator and the chapter accounting software platform
• Support the annual chapter audit process
• Support special projects, strategic initiatives, and organizational planning efforts
• Serve as a backup to Finance team functions to support continuity of operations
• Perform other duties as assigned

SUGGESTED BACKGROUND AND EXPERIENCE

• Bachelor’s degree required; advanced degree or relevant professional experience preferred.
• Minimum of 5 years of accounting experience, preferably working with both accounts receivable and accounts payable.
• Strong knowledge of GAAP and nonprofit accounting principles.
• Experience preparing financial statements and managing month-end and year-end close processes.
• Advanced proficiency in Microsoft Excel and financial management software.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Demonstrated commitment to confidentiality, accuracy, and ethical financial practices.
• Experience with budgeting, forecasting, and financial analysis.
• Experience leading or partnering with functions such as information technology and/or data analytics preferred.
• Knowledge of Alpha Delta Pi preferred. Experience in a membership-based, volunteer-driven, or higher education environment preferred.

EXPECTATIONS AND COMPETENCIES

Our Culture Principles guide how we work together every day to fulfill Alpha Delta Pi’s mission. We expect every team member to embody these principles, supporting one another, and contributing to our shared goals.

• Responsibility and Ownership: Takes initiative, works independently, and follows through on commitments. Maintains confidentiality and demonstrates accountability in daily work. 
• Courage and Confidence: Brings a positive, solution-oriented mindset. Navigates change with resilience, responds to feedback openly, and makes confident, values-based decisions. 
• Gratitude and Fun: Models optimism and appreciation in daily interactions. Celebrates accomplishments and helps create an energizing team environment. 
• Humility: Seeks input, listens actively, and prioritizes collaboration. Acknowledges growth areas and takes action to improve. 
• Integrity: Aligns words and actions with Alpha Delta Pi’s mission and values. Upholds ethical standards and maintains professionalism in all relationships. 
• Connection: Builds respectful, inclusive relationships with staff, volunteers, and partners. Promotes a sense of pride and belonging in Alpha Delta Pi. 
• Excellence: Manages responsibilities with organization and attention to detail. Maintains high standards of efficiency, conduct, and ongoing professional growth. 

POTENTIAL TRAVEL

• Convention or Summer meeting (late June) 
• Collegiate Officer Leadership Events (January/February) 
• Conference travel as determined by supervisors (throughout the year) 

EMPLOYMENT LOCATION

This position is based at Alpha Delta Pi’s Executive Office in Atlanta, GA. to perform tasks that are generally required to be performed in-person. Atlanta-based staff participate in a hybrid work schedule that may be granted after the first 90 days of employment. Alpha Delta Pi reserves the right to change work status with notice to employee.