Accounting Specialist, Tax and Compliance

Overview

The Accounting Specialist is responsible for managing state and local tax compliance activities, supporting contract invoicing compliance requirements, assisting with insurance and subcontractor compliance tracking, and providing backup support for month-end close and accounting functions. The ideal candidate possesses strong SALT experience, excellent analytical skills, and the ability to navigate complex compliance requirements while supporting operational and accounting teams.

Responsibilities

State and Local Tax (SALT) Compliance

• Prepare, review, and submit state and local tax filings, including sales and use tax, business licenses, gross receipts taxes, and other applicable regulatory filings.
• Monitor tax law changes and compliance requirements across multiple jurisdictions and communicate impacts to management.
• Maintain tax records, schedules, and support documentation for audits and regulatory reviews.
• Coordinate with external tax advisors, auditors, and government agencies regarding tax-related inquiries and examinations.
• Support tax planning initiatives and identify opportunities to improve tax processes and reduce compliance risk.

Contract and Customer Invoicing Compliance

• Review contract requirements to ensure invoicing complies with customer, contractual, and regulatory requirements.
• Verify supporting documentation, labor classifications, certified payroll information, and other compliance-related requirements prior to invoice submission.
• Partner with project managers and operational teams to resolve invoicing discrepancies and ensure timely billing.
• Maintain records related to contract compliance and audit requirements.

Insurance and Subcontractor Compliance Administration

• Collaborate with Risk department for insurance and subcontractor compliance.
• Track and maintain certificates of insurance, bonds, licenses, and other required compliance documentation for subcontractors and vendors.
• Monitor expiration dates and follow up with subcontractors, vendors, and insurance providers to ensure continuous compliance.
• Support prequalification and onboarding processes by verifying required compliance documentation.
• Assist in mitigating company risk by ensuring subcontractor compliance with contractual insurance and regulatory requirements.

Accounting and Financial Support

• Provide backup support for month-end and year-end close processes, including reconciliations, journal entries, and account analysis.
• Assist with accounts payable, accounts receivable, and general ledger activities as needed.
• Prepare financial reports, schedules, and supporting documentation for management review.
• Support internal and external audits by gathering requested information and responding to audit inquiries.
• Maintain accurate accounting records and ensure compliance with company policies and Generally Accepted Accounting Principles (GAAP).

Process Improvement and Reporting

• Develop and maintain tracking systems, reports, and dashboards related to tax compliance, contract compliance, and subcontractor compliance activities.
• Identify process improvement opportunities that increase efficiency, accuracy, and compliance effectiveness.
• Assist with the implementation and maintenance of accounting and compliance-related systems and procedures.
• Prepare recurring and ad hoc reports for leadership regarding compliance status, tax obligations, and risk areas.

Collaboration and Communication

• Serve as a resource to operational, project management, and accounting teams regarding compliance requirements and documentation needs.
• Communicate proactively with internal and external stakeholders to resolve compliance issues and ensure timely completion of required actions.
• Promote a culture of accuracy, accountability, and continuous improvement in all accounting and compliance activities.

Qualifications

• Ideal candidate will possess a four (4) year accounting, finance or business administration degree or equivalent combination of technical training; 3-7 years of accounting experience required.
• Thorough knowledge of payroll and general accounting procedures and ERP/accounting software.
• Construction, engineering, industrial, or project-based accounting experience preferred.
• Ability to maintain a high level of confidentiality when dealing with highly sensitive issues or information.
• Strong analytical and critical thinking skills, knowledge of accounting principles, documentation skills, research, resolution, and data analysis skills.
• Strong state and local tax compliance background.
• Fundamental understanding of job costing.
• Ability to draft routine reports and correspondence, as well as the ability to calculate and apply mathematical concepts.
• Excellent organization, time management, and communication skills required.
• Attention to detail and the ability to meet critical deadlines and timelines.
• Ability to work in a team environment and independently.
• Ability to manage multiple compliance deadlines.
• Excellent follow-through.
• Working knowledge of Microsoft Office Suite, advance Excel skills.
• Previous experience with Vista by Viewpoint a plus.
• Proficient in data entry.