Accounting/Payroll Clerk

JOB SUMMARY:

The Accounting/Payroll Clerk I is an entry-level finance position responsible for supporting the daily accounting and payroll functions of Melissa Memorial Hospital. This role performs routine accounting, payroll, and clerical duties while maintaining the accuracy, integrity, and confidentiality of financial and employee records.

Primary responsibilities include processing payroll, maintaining payroll-related records, assisting with accounts payable and accounts receivable activities, data entry, account reconciliations, financial record maintenance, and administrative support for the Finance Department. The Accounting/Payroll Clerk I works under close supervision and follows established policies and procedures to ensure compliance with Generally Accepted Accounting Principles (GAAP), payroll regulations, internal controls, and healthcare financial standards.

ESSENTIAL DUTIES:

• Enter accounting transactions accurately into the general ledger and financial management systems.
• Assist with accounts payable processing, including invoice entry, coding verification, and payment preparation.
• Assist with accounts receivable functions, including payment posting and reconciliation activities.
• Verify supporting documentation for completeness, accuracy, and appropriate authorization prior to processing.
• Match purchase orders, invoices, receiving documents, and other supporting records to ensure payment accuracy.
• Reconcile vendor statements and assist with the investigation and resolution of discrepancies.
• Maintain organized and accurate financial records in both electronic and paper formats.
• Assist with month-end and year-end closing activities, including preparation of journal entries and account reconciliations.
• Support employee reimbursement and expense reporting processes.
• Assist with preparation of financial reports and supporting schedules.
• Respond to routine inquiries from employees, vendors, and department managers regarding payments, account balances, and financial transactions.
• Maintain confidentiality of financial, payroll, employee, and patient information in accordance with HIPAA and organizational policies.
• Participate in audits and provide supporting documentation as requested.
• Perform other accounting, clerical, and administrative duties as assigned.

Payroll Responsibilities

• Process bi-weekly payroll accurately and timely in accordance with established payroll schedules.
• Review payroll records for completeness and accuracy, including employee hours, leave balances, deductions, and benefit elections.
• Audit payroll reports and identify discrepancies prior to payroll processing.
• Maintain employee payroll records and supporting documentation in accordance with federal, state, and organizational requirements.
• Process payroll adjustments, retroactive payments, garnishments, tax withholdings, and other payroll transactions as directed.
• Assist employees and managers with payroll-related questions and concerns.
• Prepare and distribute payroll-related reports, including paid time off accruals, overtime reports, labor distribution reports, and other workforce-related data.
• Ensure payroll activities comply with applicable federal and state wage and hour laws, tax regulations, and organizational policies.
• Support preparation of year-end payroll activities, including W-2 processing and reconciliation.
• Maintain confidentiality of employee compensation and payroll information.

Compliance and Internal Controls

• Adhere to established internal control procedures designed to safeguard organizational assets.
• Ensure compliance with GAAP, hospital policies, payroll regulations, and applicable federal and state requirements.
• Report potential errors, discrepancies, or compliance concerns to management promptly.
• Participate in ongoing education and training to maintain competency in accounting and payroll practices.

COMPETENCIES:

• Support MMH vision and mission.
• Maintain confidentiality of all work information.
• Demonstrate an ability to function successfully in a team environment.
• Exhibit courteous, compassionate, and respectful treatment of internal and external customers.
• Displays a positive attitude and flexibility in changing situations.
• Participates in identifying problems and suggesting solutions.
• Report any compliance issues as designated in the MMH Compliance Program.

QUALIFICATIONS:

       MINIMUM

• Education

• High School Diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.

• Experience

• Zero (0) to two (2) years of accounting, bookkeeping, payroll, or clerical experience required.
• Previous experience in a healthcare setting preferred.

• Knowledge, Skills, and Abilities

• Basic understanding of accounting principles and financial recordkeeping practices.
• Basic understanding of payroll processes and wage and hour regulations.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to learn accounting, payroll, and enterprise software systems.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Effective verbal and written communication skills.
• Ability to work independently while functioning effectively within a team environment.

       PREFERRED

• Associate degree in Accounting, Finance, or Business Administration.
• Prior payroll processing experience.
• Experience with healthcare accounting or payroll systems.
• Familiarity with GAAP and financial reporting requirements.
• Experience with ERP, payroll, or accounting software systems.
• Experience with document imaging, scanning, and electronic record management systems.
• Experience with Athenahealth, Oracle/Cerner, UKG, ADP, Paylocity, or similar healthcare-related systems.

"This position will remain open until filled; however, applications will be reviewed on a rolling basis."

WHY WORK AT MELISSA MEMORIAL HOSPITAL? 

At Melissa Memorial Hospital, we’re a family not just a healthcare provider serving patients, staff, and community with care and inclusion. Here’s why you’ll thrive here:

• Core Values: Integrity, Passion, Service, Collaboration, Ownership, Courage drive us.
• Mission: “Compassionate care, nurturing trust.”, Tagline: “Seek Health. Live Well.”
• Eastern Plains Heart: A tight-knit team delivering impactful care.
• Balance: Work-life support plus the tools to excel in your current role and help you grow!

WHAT WE OFFER:

• 100% Employer paid Medical (Employee Only) 
• Dental and Vision insurance 
• Retirement Plans, with up to 3% employer match 
• Voluntary Group Benefits 
• Employee Assistance Program 
• Gym Membership Discount 
• PTO, Paid Sick Time 
• Continuing Education Benefits 
• FSA 
• MASA Insurance 
• Eligibility for Student Loan Repayment  

MELISSA MEMORIAL HOSPITAL: 

Melissa Memorial Hospital is a 15-bed critical access hospital, located in Holyoke, Colorado. While being “rural” we are equipped for any situation. It is a model rural hospital with 1 operating room, surgical procedure room, 4 bay emergency room, and radiology including 64-slice CT scanner and mammography, MRI, ECHO, and Nuclear Medicine, along with other ancillary services. The hospital is co-located with a family practice clinic and retail pharmacy services. Other services include chemotherapy, general & orthopedic surgery, podiatry, cardiology, orthopedic surgery, progressive rehab services, and wound care. MMH operates a full-time EMS service and maintains a 24/7 AirLife Helicopter base. 

THE COMMUNITY: 

Holyoke is home to the Holyoke Dragons and is truly a “City of Pride and Progress.” Holyoke offers: 

From different coffee shops to different ethnic flavors, to a quick bite, the sweet small town of Holyoke has a handful of different restaurant options to choose from. 

Holyoke is based in Phillips County where there are four different rural towns in the county with two schools in the county. Holyoke, Amherst. Paoli, and Haxtun are all within the same county. Holyoke homes a historical museum with different artifacts of what has built Holyoke today. You will see the fields turn different colors throughout different seasons. Your wheat, corn, alfalfa, are some of the few cultivating growths that you will see around your area! If you enjoy hunting, there are plenty of opportunities for a good catch. You will discover that you can see the most beautiful sunsets and the clearest starry nights out in the rural areas. Come take a look at our beautiful little town in the Northeastern corner of Colorado. 

Click here for a List of Things to Do in Holyoke 

Melissa Memorial Hospital is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.