Accounting Clerk

To provide administrative support to the plant manager, be responsible for front desk/telephone reception, and to complete a variety of administrative and accounting functions at the plant level.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Includes the following. Other duties may be assigned.

• Coordinates purchase orders, receiving reports and invoices, and codes them
• Copies all invoices, receivers, purchase orders, and other related information
• Review monthly statements from vendors for any outstanding balances
• Keep organized files for necessary record retention; updating at year end
• Deal effectively and professionally with vendors, department heads, and HQ personnel.
• Accurate reporting of credit card purchases
• Update tax exemption certificates as needed
• Ability to pull information necessary from monthly reports to help construct a budget
• Administration of petty cash and checking account
• Front desk reception and direction of visitors
• Process incoming mail
• Order and maintain office supply inventory.
• Knowledge of and ability to operate all types of office equipment.
• Other duties as assigned by Plant Manager and Manger of Services (MOS)

QUALIFICATIONS: Ability to maintain confidentiality, meet deadlines, prioritize workload, and keep accurate records. Ability to function effectively in a team environment is essential. Ability to demonstrate professional and ethical business practices. Commitment to personal and professional development. Knowledge of and adherence to company rules and values.

EDUCATION and/or EXPERIENCE: High school diploma or equivalent. Minimum 3 years administrative and general accounting experience required. Work experience in a payroll department is essential. Work experience in a manufacturing facility is desirable. Familiarity with state and local tax laws and tax exemption status is helpful.

COMPUTER SKILLS: Knowledge of and familiarity with use of computer software programs including word processing, data processing, email, payroll processing and spreadsheets is essential. Knowledge of the AS400 system is also desirable.

LANGUAGE SKILLS: Good communication skills are necessary - both verbal and written. Professional and effective communication with plant personnel, vendors, department heads, and HQ personnel. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS: Knowledge of general ledger accounts, ability to build spreadsheets and data bases to store essential information. Taking time to double check figures before posting. Accuracy is essential.

REASONING ABILITY: Ability to read and interpret documents and reports; to solve practical problems and deal with a variety of situations that may arise with employees and visitors; to interpret instructions
in written, oral, diagram or schedule form.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee is required to use hands and fingers and be able to talk and hear Employee is frequently required to sit
• Employee is occasionally required to stand and walk
• Employee must regularly lift and/or move up to 10 pounds
• Employee must have vision abilities to see both close and distant

WORK ENVIRONMENT: Office Setting.