Accounting Clerk I

JOB DESCRIPTION

Accounting Clerk-Finance 

General Description:

Performs entry level, accounting, and clerical work, relating to activities within the assigned department.  An employee in this position will pre-audit and verify coding of financial transactions, maintain simple accounting records, and perform routine balancing operations. This position reports directly to the departmental Supervisor.

This General Description is not to be construed as a complete statement of all duties performed.  Employees will be required to perform other job related duties as required.

Essential Job Functions:

• Interact professionally with customers via telephone, email, or in person, to provide support and information.
• Apply rules and procedures pertaining to the Clerk’s functions and responsibilities in the assigned department.
• Use knowledge to make appropriate inquiries to determine the needs of the customer and answer inquiries or to forward to the appropriate staff.
• Perform routine accounts payable or cash receipts processing.
• Review transactions for accuracy, appropriate account coding and audit documentation.
• Prepare journal entries as needed.
• Assist with stale dated check process.
• Participate in training to remain apprised of applicable policies and procedures.
• May perform account and/or bank reconciliations.
• May perform receptionist/front desk duties, as needed.
• May perform weekly check run process.
• Prepare general correspondence, as needed.
• Perform other related duties as assigned.

Required Knowledge, Abilities, and Skills:

• Knowledge and command of business English, spelling, arithmetic, cashiering, computer skills, and office practices and procedures.
• Knowledge of basic accounting principles and procedures.
• Ability to perform mathematical calculations with speed and accuracy.
• Ability to utilize accounting software and Microsoft Office applications.
• Ability to learn and apply rules and procedures pertaining to the Clerk’s functions and responsibilities in the assigned department.
• Ability to comply with State Statutes, County policy, and Clerk’s Office Rules and Regulations.
• Ability to interact professionally and maintain effective working relationships with supervisors, coworkers, government officials, and the public.
• Ability to understand and carry out verbal and written instructions.
• Ability to work in a fast paced, automated environment with many interruptions.

Education and Experience:

Graduation from high school or possession of an equivalency diploma issued by a State Department of Education.

Licenses, Certifications, Registrations:

N/A

Essential Physical Demands:

• Acceptable eyesight (with or without correction)
• Acceptable hearing (with or without correction)
• Ability to communicate with others to exchange information.
• Prolonged periods in a stationary position, often at a desk and working on a computer.
• Repetitive motions that may include the use of wrists, hands, and/or fingers.
• Ability to move about to accomplish tasks or to move from one worksite to another.
• Ability to access, input, and retrieve information from a computer.
• Ability to adjust, move, or lift objects up to 30 pounds in all directions.
• Type at a minimum rate of 35 words per minute.

Reasonable accommodations will be made for otherwise qualified individuals with a disability.

Environmental Conditions:

Work is performed in an office environment. Some travel may be required.

Position Type:           Regular Full-Time             FLSA Classification:            Non-Exempt

Pay Grade Range:     200-220*                          Revised:                                1/1/2023

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General Application Information 

The Office of the Marion County Clerk of Court and Comptroller (“Clerk’s Office”) is firmly committed to ensuring equal employment opportunities and, pursuant to state and federal law, does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability/handicap, pregnancy, marital status, citizenship, or genetic information. If you need assistance completing an Application for this position, please do not hesitate to advise us.

We appreciate your interest in seeking employment with the Clerk's Office. A clear understanding of your background and work experience will aid us in placing you in the position that best meets your qualifications. When completing an Application, please answer all of the questions fully and accurately. A résumé may be uploaded as a supplement to the Application; however, it will not be accepted as a substitute for responding to any question. If a question does not apply to you, indicate so by entering N/A in that field.

Your Application will be considered active for a period of sixty (60) days from the date received. Due to the large number of applicants for the various position vacancies, we will only be able to notify you if you are being considered for employment and additional processing. Kindly refrain from contacting the Clerk’s Office regarding the status of your Application.

Veterans' Preference
Section 295.07(1), Florida Statutes, provides for Veterans' Preference in employment appointment and retention, if qualified under one of the categories listed in the Application and not exempt under Section 295.07(5), Florida Statutes. If you seek Veterans' Preference, please check the appropriate box the Application. Documentation substantiating your claim must be uploaded at the time that you submit your Application.