Accounting Associate

Job Summary:

Reporting to the Accounting Manager, the Retail Accounting Associate performs daily retail accounting functions that support Lucchese store operations and ensure accurate financial reporting. This role is responsible for reviewing store transactions, reconciling sales activity, researching variances, and resolving point of sale (POS) to accounting discrepancies related to sales, tenders, refunds, discounts, taxes, deposits, and inventory movement. The Retail Accounting Associate must be highly organized, detail-oriented, and capable of working independently while maintaining strong communication with store leaders and cross-functional teams due to frequent daily interaction.

Scope of job:  

The Retail Accounting Associate supports Lucchese retail stores by performing key retail accounting processes including daily sales reconciliation, tender balancing, deposit verification, and resolution of store-level transaction issues. This position partners with retail leaders, the Credit Department, and Information Technology (IT) to research discrepancies, correct posting errors, and ensure accurate data flow between the retail point of sale (POS) and accounting systems. The role also supports month-end close activities, prepares reconciliations and audit schedules, and participates in physical inventory counts twice per year.

Duties/Responsibilities:

• Resolve retail store finance helpdesk tickets accurately and within required service levels.
• Coordinate with IT to identify root causes of POS integration issues and ensure timely correction of data flow discrepancies.
• Research and resolve store-level variances and discrepancies, including sales posting issues, duplicate transactions, and missing transactions.
• Perform daily retail accounting activities, including reviewing store sales transactions for accuracy and completeness.
• Reconcile daily sales activity between POS reports and accounting system postings (sales, tenders, returns, discounts, taxes, etc.).
• Review and validate store deposits and tender activity (cash, credit cards, gift cards, chargebacks, and other payment types).
• Partner with store leadership to gather documentation to confirm transaction details as needed (receipts, deposit logs, register activity, etc.).
• Support accounts receivable-related processes for store activity, including credit memos, payments, and transaction adjustments.
• Assist with month-end close by preparing journal entry support, reconciliations, and assigned balance sheet schedules.
• Perform monthly reconciliations for assigned accounts and ensure timely resolution of reconciling items.
• Prepare supporting schedules and documentation for audits and internal financial reporting requests.
• Support physical inventory counts and reconciliation processes during mid-year and year-end inventory events.
• Provide onsite support for new store openings, including system testing, transaction validation, and staff training on procedures impacting accounting accuracy.
• Maintain consistent communication and professional partnership with all levels of organizational personnel.
• Perform additional duties and projects as assigned by the Accounting Manager and senior leadership.

Required Knowledge/Skills/Abilities: 

• Strong written and verbal communication skills 
• Excellent analytical, problem-solving, and troubleshooting skills.
• Proficient in Microsoft Office (Excel, Word, and Outlook).
• Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
• NetSuite experience preferred. 
• Teamwork experience preferred
• Salesforce experience preferred.

Education, Experience, and/or Certifications:

• Bachelor’s degree desired in Business Administration, Finance, Accounting, or related field.

• 1 to 2 years experience in retail accounting preferred.
• 1 to 2 years knowledge of accounting is preferred.

Physical Requirements: 

• Availability to be on-call during weekends according to department rotation schedule.
• Ability to travel up to 15% as business needs require.
• Ability to sit for extended periods of time at a computer.
• Ability to walk for prolonged periods, including in a production environment when necessary.
• Ability to lift up to 30 pounds as needed.
• Ability to hear and communicate effectively in person and by phone.