Accounting Assistant, School of Social Work

Accounting Assistant

School of Social Work

University of Illinois at Urbana-Champaign

Located Onsite in Urbana, IL

Job Summary

Duties & Responsibilities

Purchasing and Reimbursement Processing
 • Assure funds are available; expense is allowable for the fund type and source; purchase meets all unit, campus, and state policies; and expenditure codes (account codes) are correct, do the following:
  ◦ Make purchases for the unit using PCard, TCard, iBuy, and Banner (purchase orders) upon request from faculty and staff.
    ◦ Process Emburse reimbursement requests from faculty and staff.
    ◦ Review and approve purchases other staff members have made using PCard, TCard, iBuy, and Banner.
    ◦ Approve Emburse reimbursements from faculty and staff.
 • Document obligations on tracking spreadsheets.
 • Provide training to faculty and staff as needed, such as in Emburse, TCards, PCards, and cash advances.
 • Manage cash sales and unit deposits under the policies and procedures required by campus, and creating and retaining the required receipts and documentation. This will include human subjects payments advances for faculty.
Customer Service Support
 • Act as a primary contact for faculty and staff, providing guidance on policies and procedures related to expense systems and processes, including Emburse, TCards, PCards, and cash advances.
 • Communicate with customers via email, phone, and in-person, directing them to the appropriate resources personnel.
 • Provide backup support to other Expense Team members during absences and high-volume periods to ensure balanced workload.
Prepare and distribute monthly financial reports, reconcile expenditures, and make corrections.
 • Print, collate and distribute monthly reports
 • Reconcile expenditures monthly, assuring proper use of funds, allowability of expense, correct use of account codes, and availability of funds. Address outstanding obligations, discrepancies, and other issues.
 • Process or request processing of journal vouchers, budget transfers, and labor redistributions as identified by fund manager or self.
 • Assist in year-end requirements and processing.
Perform other related duties as assigned.

Minimum Qualifications

High school diploma or equivalent.
Any one or combination totaling one (1) year (12 months) from the categories below:
Course work in accounting, as measured by the following conversion table or its proportional equivalent:
6 semester hours equals one (1) year (12 months)
Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills and Abilities

Ability to use Microsoft Word, Excel, Outlook, and Adobe. Ability to meet deadlines. Ability to prioritize, and handle confidential information. Good communication skills. Knowledge of University policies and procedures related to travel, purchasing, and cash handling.

Appointment Information

This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search posting closes. The collective bargaining agreement sets a wage of $20.981/hour ($40,912.95 annually). This position is not eligible for any type of sponsorship for work authorization.

This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University’s Workplace Flexibility policy.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on August 11, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. Upload your cover letter, resume, and names and contact information for three professional references. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact SW-HR@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1037588
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu