Accounting Assistant

Position Overview

The Accounting Assistant II provides essential administrative and clerical support to fiscal department by processing invoices, managing data entry, reconciling and filing. Provides administrative and clerical support to Executive Director and Human Resource Manager by assisting with onboarding, scanning, filing and traveling expenses. Assists with receiving and processing weekly and bi-monthly reports/invoices for payment that are received in the Fiscal Department. The Accounting Assistant II will provide customer services, answer telephones, and operate general office equipment.

Physical Demands

Work involves sitting with frequent requirements to move about the office and the facility. Work involves using repetitive motions of the wrists, hands and/or fingers while operating standard office equipment. Must be able to perceive the nature of sound at normal speaking levels with or without correction. Must be able to be active for extended periods of time without experiencing undue fatigue.

Mental Demands

Must demonstrate good communication and speaking skills to receive and give information in person and by telephone. Must demonstrate strong written and verbal communication skills. Must have the ability to work under pressure and meet deadlines. 

Attention to detail and the ability to multi-task in complex situations is required.   

Special Demands

Must possess superior customer service skills and professional etiquette. Must possess proficient knowledge and ability to use a computer (must be keyboard proficient) and other office technology (i.e. telephone, fax, etc.). Must have advanced knowledge and skill in using MS Office. Must understand the fundamentals of automated data processing, and be able to quickly gain a detailed understanding of complex computerized and non-computerized information.

Education

Associate's Degree in Business Administration, Finance, or related field preferred. 3-5 years of bookkeeping experience preferred. Equivalent experience accepted in lieu of degree.

Experience

Experience with basic bookkeeping procedures and financial transactions required. Computer knowledge and experience utilizing and understanding different programs required; proficient in Microsoft Excel.  

Must have a valid drivers’ license and a satisfactory driving record.